Administrative Assistant

7 days ago

Victoria, Canada Stantec Full time

Administrative Assistant - ( 240004BA )

**Description**

The buildings that make up the landscape of our daily lives seem like permanent fixtures, fastened to a time and place. But what if that didn’t have to be true? What if our built environment — where we live, learn, play, and conduct business — carried us forward instead?

**Your Opportunity**

Our Building Specialty Services group is seeking an Administrative Assistant. We value technical growth, entrepreneurial spirit, work-life balance and an environment that supports the development and mentoring of our staff. We are constantly expanding and seeking ambitious, committed individuals that want to excel through challenging opportunities and projects that will allow them to achieve their career goals. Our focus on our people, culture and capabilities allows us to make a difference for our clients and the communities we serve.

**Your Key Responsibilities**
- Provide administrative support to Team Leads (TL), Project Managers (PM) and engineering professionals including but not limited to the preparation and editing of Word, Excel, PowerPoint and other documents.
- Contribute to the research and information gathering for key clients, as needed when needed.
- Maintain project files
- Operate project document control system as directed for specific projects
- Assist with project filing and document control (hard and electronic)
- Assist in project financial setup, maintenance and invoicing
- Assist with the preparation for meetings, presentations, reserving conference rooms, coordinating refreshments, collecting and compiling documents, recording meeting minutes, drafting correspondence, etc.
- Assist the Team Lead, Project Manager and engineering professional in the preparation and issuance of project proposals, reports, tender documents, budgets, cash flows and preliminary schedules
- Assist Team Lead, Project Manager in preparation of project work plans
- Use project scheduling and control tools to assist Project Manager in monitoring projects schedules
- Assist in research and purchase of equipment, PPE, as well as coordinating safety training as required.
- Attend required team and client project meetings
- Ensure all required project close out documents are obtained and coordinate changes between professional engineers

**Qualifications**

**Your Capabilities and Credentials**
- Strong English language skills and excellent writing skills.
- Strong attention to detail including ability to proofread and edit material.
- A versatile individual with advanced formatting skills using various software including Microsoft Office, Word, PowerPoint, Excel and Outlook.
- The ability to work well in a team environment with a strong sense of professionalism, tact and confidentiality.
- Excellent verbal communication and interpersonal skills, superior organizational and time-management skills, take initiative and work with mínimal supervision.
- Excellent time management and organizational skills.
- Confidence in interacting with all levels of management and internal clients.
- Ability to gather information from a variety of sources and assemble into a professional document.

**Education and Experience**
- Post-secondary education
- Prior experience in a similar role within consulting
- This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice._

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s):
**Salary Range(s)**:

- BC Other Areas $44,300 - BC Other Areas $59,800 Min/Max Pay Range for postings located in BC (Lower Mainland includes Vancouver & Burnaby)

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.

**Benefits Summary**: Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

**Primary Location** : Canada-British Columbia-Victoria

**Organization** : BC-1309 Buildings-CA MHG BSS Canada West

**Employee Status

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