Administrative Assistant

1 month ago


Victoria, Canada The Victoria Assessment and Therapy Institute Full time

**Position**: Administrative Assistant
**Type**: Part-Time (with transition to Full-Time)

**Company**: The Victoria Assessment and Therapy Institute
**Location**: Victoria, BC

**About Us**: Join our dynamic and rapidly growing mental health organization We are excited to announce our expansion from one province to another, bringing our exceptional services to more communities. We strive to provide compassionate and comprehensive mental health support to those in need.

**Key Responsibilities**
- Provide administrative support to the mental health teams by addressing inquiries and resolving issues promptly.
- Manage front desk operations, including greeting visitors and answering phone calls with proper phone etiquette.
- Manage scheduling appointments and assist with the coordination of events and meetings.
- Perform administrative tasks such as filing, data entry, and maintaining organized records.
- Support the team with office supply and technical support.
- Manage facility maintenance and ensure compliance with safety regulations.
- Proofread documents for accuracy and clarity before distribution.

**Qualifications**:

- Education or experience in business administration or medical/ health administration is required.
- Proficiency with Jane Clinic Management Software is an advantage.
- Ability to multitask and prioritize responsibilities in a fast-paced environment.
- Proficiency in administrative tasks, including filing and data management and Microsoft Office Suite.
- A positive attitude and strong interpersonal skills to foster a collaborative work atmosphere.
- Ability to work independently and as part of a team.
- Passion for mental health and helping others.

**What We Offer**:

- Competitive salary and benefits.
- Opportunity for professional growth and development in the business administration and leadership fields.
- A supportive and collaborative work environment.
- The chance to be part of a rapidly expanding organization making a real difference in mental health care.

**Join us and be a part of something extraordinary as we expand our reach and impact in the field of mental health**

**Job Types**: Full-time, Part-time

Pay: $18.00-$20.00 per hour

Expected hours: 20 - 25 per week

Schedule:

- Weekends as needed

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person



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