Accounting Assistant
4 months ago
**Job Number**:50504**
In addition, this position monitors outstanding statement of accounts, identifies PO and billing discrepancies, and investigates missing payments or payment errors.
**What will you do?**
- Process PO invoices against established vendor accounts
- Review and action invoice exceptions assigned to Accounts Payable
- Verify and ensure adequate supporting documentation is collected on accounts and maintained in SAP and/or Ariba
- Ensure compliance with business process requirements and accounting distribution (eg. invoice includes mandatory information)
- Make contact with and collaborate with relevant parties, including vendors, internal departments, and the procurement team to resolve discrepancies or outstanding invoicing issues
- Respond to inquiries, providing guidance in accordance with established policies and procedures, in a timely and professional manner
- Prioritize urgent requests, such as overdue invoices, to prevent disruption to City of Edmonton business operations
- Receive and review supplier statement of accounts submitted each month and identify any discrepancies or missing invoices to be investigated
- Prepare a variety of reports as required (e.g. Invoices processed and paid for a particular vendor or department)
- Perform other related duties
**Qualifications**:
- A recognized accounting certificate from a recognized post secondary institute
- Minimum 1 year of related experience in an accounting environment preferably in Accounts Payable
**Skills required for success**:
- Knowledge of accounting principles and audit requirements
- Knowledge and understanding of legislation regarding accounts payable
- Effective oral and written communication skills
- Deal with irate and emotional customers professionally and with empathy
- Maintain sustained attention to detail in checking and recording financial transactions
- Work independently and establish when it is appropriate to escalate issues to supervisor/manager
- Applicants may be tested
**Work Environment**:
- The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance
- Up to 1 temporary full-time position for up to 11 months_
**Hours of Work**: 40 hours per week, Monday - Friday
**Salary Range**: $28.274 - $35.482 (Hourly) ; $59,036.110 - $74,086.420 (Annually)
**Talent Acquisition Consultant**: RM/MZ
**Classification Title**: Accounting Assistant 8h
**Posting Date**: Aug 30, 2024
**Closing Date**: Sept 13, 2024 11:59:00 PM (MDT)
**Number of Openings (up to)**: 1 - Temporary Full-time
**Union**: CSU 52
**Department**: Financial Services
**Work Location(s)**: Century Place, 6th Floor, 9803 - 102A Avenue Edmonton T5J 3A3
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