Prcs Program Administrative Clerk

3 weeks ago

Ottawa, Canada City of Ottawa Full time

Requisition ID: 6796
Department: Rec, Cultural & Facility Services Dept.
Service: Community Rec, Culture & Sport Services
Branch: Sport/Physical Literacy Branch
Employment Type: 1 Full-time Permanent
Work Hours: 35.00 /hours per week
Affiliation: CUPE 503 Inside/Outside
Salary Information: $55,524.56 - $64,966.72 annually (2023 rates of pay)
Location: Ben Franklin 101 Centrepointe
City: Ottawa, ON
Job Category: Recreation, Cultural & Facility Services
Application Close: 16/02/2023

**JOB SUMMARY**:
The Recreation, Cultural and Facility Services department is responsible for building a healthy, inclusive and vibrant City, as well as ensuring that communities, residents and visitors have access to the recreation and cultural places, programs, events and services that allow them to experience all the benefits the City has to offer, and overseeing Buildings and Facilities Management for improved service delivery integration, ensuring the best possible client experience in City facilities.

You are responsible for providing administrative and clerical support to the assigned program in liaison with internal staff, external stakeholders and members of the public in support of effective and efficient office operations, including: performing administrative and clerical support to the Manager, Supervisors and program staff; supporting the use of program related databases and inputting data; providing support to special events and program related projects, as assigned; providing ongoing reporting related to the program; and performing any other related duties.

**EDUCATION AND EXPERIENCE**:
Completion of Grade 12

Education in a relevant field based on key functions to be performed and primary facility program focus, i.e. Aquatics, Sports/Fitness, Special Needs, Arts and Culture, etc. or related field, is desirable

Minimum of 3 years of experience preferably in a computerized environment and in a relevant field based on key functions to be performed and primary facility program focus, i.e. Aquatics, Sports/Fitness, Special Needs, Arts and Culture, etc. or related field

**CERTIFICATIONS AND LICENCES**:

Current National Coaching Certification Level 1 Figure Skating and/or NCCP Introduction to Competition Part A or Level 1 Theory for specific positions
Current National Lifeguard Pool certificate for specific positions
Fitness Instructor certificate (e.g., canfitpro, YM-YWCA, Ontario Fitness Council or other recognized certification) for specific positions
Current Red Cross Water Safety Instructor certificate for specific positions
Crisis Prevention/Intervention training certificate for specific positions
Current Advanced Lifesaving Instructor certificate for specific positions
Certificate in one or more arts disciplines (theatre, dance, music, visual, literary or multi-media arts) for specific positions

**KNOWLEDGE**:

- The general organization and activities of the specific program/unit/branch/department
- Corporate, departmental and branch policies and procedures
- Office practices and procedures
- Corporate Records Management system
- Departmental/branch specific programs and initiatives
- Knowledge of applicable health and safety legislation, including the rights and duties of workers.
- Knowledge of Therapeutic Recreation tools (OHIO, Community Integration) for Special Needs positions

**COMPETENCIES, SKILLS AND ABILITIES**:

- Ability to communicate clearly and concisely to clients, public, peers and supervisors both verbally and in writing
- Excellent interpersonal skills
- Organize, multi-task and prioritize work
- Work independently with mínimal supervision
- Ability to complete work assignments within deadlines
- Ability to document/record information
- Tact and discretion
- Awareness of and sensitivity to program specific targets/population needs
- Initiative and reliability
- Ability to maintain confidential information

**WHAT YOU NEED TO KNOW**
- You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at 613-580-2424, extension 47411.

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