Administrative Clerk

3 weeks ago

Ottawa, Canada Levy - TD Place Stadium Full time

**Job Title: Administrative Clerk**

**Department**:Administration

**Reports to**:Human Resource Manager

**Supports**: All Departments

**Supervisor Responsibilities**

This job has no supervisorial responsibilities.

**Summary**

The expectation of this position is an employee that performs their duties and responsibilities in an efficient and effective manner. Furthermore, the expectation is to perform these duties while working as a part of a team.

**General Duties and Responsibilities**
- Works effectively as a part of the administrative team; and provides critical support to all departments.
- Performs all administrative clerk duties for all departments. Including but not limited to:

- Employee data changes, wage, job, and status changes per designated processes.
- Performs monthly wage audit, reviews with management in respective departments, and advises management of wage discrepancies, processes changes when needed.
- Effectively and efficiently processes all onboarding paperwork to send to payroll; and ensures file completion.
- Effectively and efficiently assist in creating, managing, & updating seasonal employee contracts; as requested by management.
- Performs weekly wage over-rides and adjustments where needed & approved by management.
- Calculate and input statutory holiday pay as scheduled. Coordinates with management to confirm eligible employees.
- Performs monthly file audit, follows up on discrepancies, and annual updates. Escalates compliance issues where needed.
- Submits Credential and HID requests as needed, to Security, per client process. Returns & terminates access credentials/ HID cards access upon termination.
- Acts as a first level resource to resolve employee issues, and act as an employee’s resource. Escalates issues where needed.
- Assist with all administrative components of training and recruitment; including but not limited to data entry into database systems, and filing all records digitally and physically where needed.

**Health & Safety Duties & Responsibilities**
- Coordinates with management and Joint Health & Safety Committee (JHSC) to review needs, execute changes, and maintain all Health and Safety documentation as specified by municipal and corporate guidelines, across all departments. Including but not limited to: JHSC inspection paperwork, JHSC Meeting minutes, mandated postings, and signage.
- Ensure all necessary H&S documents are prepared ahead of event day.
- Performs/coordinates monthly H&S audits on designated work areas, as specified by management & or JHSC.
- Communicates all deficiencies with management and documents/ coordinates corrective actions with management team, and actions resolutions where appropriate.
- Performs monthly inventory of all PPE, Safety Equipment, and safety supplies stadium wide. Communicates ordering needs with Warehouse or Management. Tracks locations and status of all PPE, Safety Equipment, and safety supplies stadium wide.
- Performs pre-shift safety checks of all works areas open specific to each event as reasonably close to the day of the event where possible. Communicates deficiencies and corrective actions where needed, and documents accordingly. Communicates support needs for scheduling conflicts to complete this task.
- Involves working on health and safety initiatives; and addressing hazards in the work place.
- All Major Event days, outside of check in, check out, performs safety walk through stadium wide. Communicates deficiencies and corrective actions where needed to the supervisor specific to each work area, and documents accordingly. Post event, communicates trends and action items needed to management as follow up tool.

**Other Duties & Responsibilities**
- Provides event day support to the Concessions Team during intermissions only; outside of check in, check out, and game day duties.
- Follows up on outstanding issues and work orders, as it relates to corrective actions and JHSC investigations, includes management in updates on these items, and escalates where needed.
- Administers, updates, and audits employee contact list in file maker.
- Administers signage as needed or directed.
- Participates is recruitment and onboarding initiatives to support when needed.
- May involve assisting in the coordination and organization of training per department needs.
- May involve assisting in or leading special projects as delegated by manager.
- Must be able to effectively communicate with managers and co-workers to effectively accomplish goals.
- All other tasks as delegated by manager.

**Physical Demands**
- Frequent periods of either sitting or standing may occur; employees are encouraged to stretch as needed.
- May have the occasional requirement to lift or carry items. Proper lifting technique is a must.
- Frequent use of stairs is required; elevator accessibility is limited to accommodating clients and staff with mobility and accessibility needs.
- Stadium environment is a larger site, and tends to involv

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