Program Administrative Clerk

3 weeks ago

Ottawa, Canada Christian Horizons (CA) Full time

Calling all change-makers, advocates, innovators, and allies

**We value diversity and hire Direct Support Professionals (DSPs) from all backgrounds.**

At Christian Horizons, we value people, foster belonging, respect gifts and serve others.

We are hiring for the following position:
**FULL-TIME PROGRAM ADMINISTRATIVE CLERK**
(40 hours per week: Primarily weekday hours Monday to Friday but may require occasional ability to work outside of regular business hours)

**OTTAWA & KINGSTON ONTARIO**

The Program Administrative Clerk provides administrative support to designated locations, assisting the Program Managers with clerical and administrative duties. They will be providing support to various locations in the assigned areas of Ottawa and Kingston (incl. milage reimbursement for out of region travel). They will ensure filing and maintenance of confidential program files is completed with a high level of discretion. The Program Administrative Clerk will manage their time effectively to ensure deadlines for Ministry of Children, Community, and Social Services are met. They will be communicating to people within and outside of Christian Horizons to provide information about the organization.

The Program Administrative Clerk will respect and uphold the Values, Vision and Mission of Christian Horizons, demonstrating the highest standards of courtesy and respect in their dealings with other employees, persons supported and both internal and external stakeholders.

**Responsibilities**:

- Assist the Program Managers and Transitional Support Managers with correspondence, mailings and other clerical duties as requested.
- Implementation and maintenance of the Standardized Filing System.
- Review and maintain bulletin boards.
- Support teams in preparing for events.
- Assist in the booking and preparing of meetings.
- Assist to maintain data entry within our Operations Database.
- Update and maintain personal information of people supported.
- Assist with protocol updates.
- Assist during Program Assessment / Compliance seasons.
- Assist with updating and maintaining Emergency Response Plan, Community Services Manual, and Christian Horizons Reference Manual.
- Assist with personal plan and other documentation in person supported files and employee files, etc.

**Why Should You Apply?**
- Flexible schedules and various locations
- Employee Assistance Plan, comprehensive benefits package
- Tuition reimbursement, career development and training opportunities
- Competitive wages

**Requirements**:

- Minimum 1 year administrative or on-the-job experience
- Minimum High School Diploma; College Diploma preferred
- Access to personal reliable transportation to get to various locations
- Excellent computer, data and communication skills
- Strong attention to detail and time management skills
- Knowledge of professional office environments
- Documentation of COVID-19 Vaccination
- Satisfactory Vulnerable Sector Screen

**Our Hiring Process**:

- Resume and cover letter submitted, followed by completion of short screening survey
- Second virtual interview with hiring manager

**Application Deadline: March 31, 2023, by 4:00pm**

**Start Date: April, 2023**
- We thank all applicants; however, only those qualifying for an interview will be contacted

**Job Types**: Full-time, Permanent

**Salary**: $21.38-$25.35 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Evening shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Ottawa, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you have access to your own reliable transportation to get to and from different location sites?

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

Application deadline: 2023-03-31

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