Administrative Clerk 6 Month Contract

2 weeks ago

Ottawa, Canada Smart & Biggar Full time

Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.

We are part of the IPH Group. IPH Limited is the holding company for intellectual property (“IP”) and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore, and Thailand. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs, and professional services firms worldwide.

We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

Our Ottawa office is currently looking for a Administrative Clerk to join and support our operations team for 6 months. This role will be providing operational support to our administrative staff.

Responsibilities.
- Editing, amending, and proofreading documents in Word and PDF form
- Creating new documents using a variety of sources including handwritten note
- Receiving and reviewing intake documents for all office locations
- Running reports, entering due dates, and updating docketing records and client instructions
- Interacting with agents, lawyers, and other staff
- Other duties may be assigned or amended as required

Qualifications, competencies and experience.
- Legal or General Administrative Assistant Diploma
- 1-2 years’ experience as an administrative assistant. Previous experience with Intellectual Property would be considered an asset
- Strong spoken and written communication skills. This role is English essential, but French language skills would be an asset
- Excellent document editing and formatting skills
- Excellent attention to detail, highly organized and proactive
- A strong ability to prioritize a large workload
- Highly proficient in MS Office and ability to learn new software and technology quickly

Smart & Biggar offers a comprehensive total rewards package including:

- A competitive compensation structure based on transparency, clarity and fairness;
- A flexible benefits program;
- Personal days to help balance personal and professional commitments;
- Employee referral program.

Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.

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