Real Estate Executive Assistant

6 months ago

North York, Canada JUSTIN BREGMAN & ASSOCIATES Full time

Justin Bregman is one of the top 0.01% real estate agents in Toronto. Justin Bregman & Associates is a team of real estate agents who specialize in residential sales and leases.

**Overview**:
We are seeking a highly organized and detail-oriented individual to join our team as a Real Estate Assistant. As a Real Estate Assistant, you will provide administrative support to our real estate agents and help ensure smooth operations within the team. This is a great opportunity for someone interested in the real estate industry and looking to gain valuable experience.

**Responsibilities & duties**:

- Assist real estate agents with administrative tasks including document preparation, filing, and data entry (offers, amendments, listing paperwork etc)
- Maintain team leader’s calendars and scheduling meetings/calls with clients
- General real estate administrative duties (booking showings, post listings on MLS, file paperwork etc)
- Coordinate and schedule property showings and open houses
- Coordinating photographers for new listings
- Manage client relationship tasks such as follow up and answering questions
- Communicate with clients, vendors, and other professionals in a professional and timely manner
- Provide excellent customer service to clients by addressing inquiries and resolving issues
- Run general errands and tasks like pick ups and drop offs, key exchanges, pick up of marketing material
- Must be proficient in all social media platforms
- Create marketing material (print, social media, direct mail)
- Update social media (Facebook/Instagram, LinkedIn etc) and update listings on website
- Manage social media advertising (sponsored ads)
- Facilitate client events and other related duties as directed
- Work occasional evenings and weekends when required
- Organize closing gifts
- Creating monthly marketing campaigns
- Call showing agents for feedback and providing such information to the agent & client

**Qualifications**:

- Licensed or Unlicensed Real Estate Executive Assistant
- Must have minimum 1 year real estate administrative experience
- A positive and energetic individual
- Strong customer service skills
- Dedicated team player
- Flexible schedule
- Excellent time management, organization and problem-solving skills
- Ability to prioritize tasks effectively
- Experience working with Brokerbay, Realm, TREB stratus, webforms and docusign.
- Must possess a valid driver’s license and have access to a personal vehicle
- Excellent written and verbal communication skills

**Job Types**: Full-time, Permanent

Pay: $40,000.00-$80,000.00 per year

**Benefits**:

- Company events
- Flexible schedule
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

**Education**:

- Secondary School (preferred)

Work Location: Hybrid remote in North York, ON M5M 3Y3

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