Operations Administrator
1 week ago
Under direction from the General Manager, the Operations Administrator is responsible primarily for the day-to-day operational administration of location or branch involving client reception, logistics, scheduling, purchasing, and billing.
Key Responsibilities:
- Work with operations to schedule in client appointments into the facility and coordinate changes/exceptions and other required notifications.
- Greet client personnel at the reception window upon their arrival and professionally expedite them through the queue while dealing with conflicts and issues that may arise.
- Document and maintain waste receipt/shipment records while ensuring the completeness, accuracy of all entries created - i.e. Waste Manifests, Bills of Lading, and work orders.
- Follow applicable regulations with regards to the transportation, receiving and management of waste.
- Ensure all internal and regulated documents are completed correctly and organized - including lab analytics, work orders, BOLs, manifests, driver logs, hazard assessments, etc. and completed daily.
- Prepare work orders based on confirmed service requests and complete billings following job execution and material acceptance with strong attention to detail and accuracy.
- Assist Operations with on-boarding activities including DOT records/checks, Backgrounds (where required) and Workday.
- Assist the Maintenance Department, as needed, with tracking/maintaining inventory and upkeep of the M5 system.
- Responsible for general customer/facility inquiries and direct to other appropriate parties.
- Receive, investigate, and effectively resolve customer complaints based on established policies and procedures with customer satisfaction focus and appropriate escalation.
- Advise clients and potential customers of regulation Requirements: pertaining to collection and transportation of waste material for disposal.
- Create and maintain customer accounts, waste classification and pricing profiles within our proprietary CRM system.
- Prepare waste diversion and other reports for customers and management upon request.
- Working cohesively with facility operations staff to meet client expectations and enhance our service offerings/value proposition.
- General office administration including electronic and paper-based storage/filing.
- Assist with procurement and purchasing as required.
- Other tasks as assigned.
Kowledge, Skills, Abilities and Competencies:
- University degree or College Diploma, preference given to those in chemistry, environmental science and transportation related disciplines.
- At least 2 years customer service and/or office administration experience.
- Strong interpersonal skills and ability to develop and foster relationship growth in a professional setting.
- Capable of empathetic listening and conflict resolution in a fast paced and high-volume environment.
- Desire and motivation to gain knowledge about the industry in multiple facets to develop professional skills within the waste management space.
- Excellent communication skills in oral and written English.
- Strong listening, negotiation, presentation, and client facing ability.
- Ability to independently resolve problems within one’s scope of authority and understanding of when to escalate to superiors.
- Solid personal integrity and dedication.
- Ability to work without supervision.
- Overtime during certain peak seasons is required.
- Proficiency in Microsoft office suite including Word, Power Point and Outlook with emphasis on Excel.
- Minimum 60 WPM typing speed.
- We thank you for your interest. Only those selected for an interview will be contacted. _
- GFL Environmental is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. _GFL will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs._
-
Operations Administrator
3 weeks ago
Oakville, Canada Finsana Full timeAchieve Finance, a sister company to FinSANA, is a marketing company that specializes in lead generation for the personal finance space. We specialize in all forms of marketing and support our clients with solutions and technology allowing us to serve up better results effecting the bottom line. We are seeking a highly organized and detail-oriented...
-
Operations Administrator
3 weeks ago
Oakville, Canada Finsana Full timeAchieve Finance is a marketing company that specializes in lead generation for the personal finance space. We specialize in all forms of marketing and support our clients with solutions and technology allowing us to serve up better results effecting the bottom line. We are seeking a highly organized and detail-oriented individual to join our team as an...
-
Operations Administrator
2 weeks ago
Oakville, Canada GFL Environmental Inc. Full timeUnder direction from the General Manager, the Operations Administrator is responsible primarily for the day-to-day operational administration of location or branch involving client reception, logistics, scheduling, purchasing, and billing. **Key Responsibilities**: - Work with operations to schedule in client appointments into the facility and coordinate...
-
Operations Manager
2 weeks ago
Oakville, Canada Iree Community Agency Inc. Full timeEducation: Bachelor's degree - Experience: 1 year to less than 2 years **Tasks**: - Plan, organize, direct, control and evaluate daily operations - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Direct and control corporate governance and regulatory...
-
Branch Operations Administrator
1 month ago
Oakville, Canada BMO Financial Group Full time360 Oakville Place Drive Oakville Ontario,L6H 6K8 Supports the branch and/or region in achieving business objectives by providing effective operational support and management of sales compliance and regulatory requirements. - Collaborates with internal and external stakeholders in order to deliver on business objectives. - Organizes and files records of...
-
Operations Manager
6 days ago
Oakville, Canada Iree Community Agency Inc. Full timeEducation: - Expérience: **Education**: - Bachelor's degree **Tasks**: - Plan, organize, direct, control and evaluate daily operations - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Direct and control corporate governance and regulatory compliance...
-
operations manager
3 weeks ago
Oakville, Canada Iree Community Agency Inc. Full timeEducation: Bachelor's degreeExperience: 1 year to less than 2 yearsTasksPlan, organize, direct, control and evaluate daily operationsDirect and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative servicesDirect and control corporate governance and regulatory compliance procedures within...
-
operations manager
1 week ago
Oakville, Canada Iree Community Agency Inc. Full timeEducation: Bachelor's degreeExperience: 1 year to less than 2 yearsTasksPlan, organize, direct, control and evaluate daily operationsDirect and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative servicesDirect and control corporate governance and regulatory compliance procedures within...
-
operations manager
2 weeks ago
Oakville, Canada Iree Community Agency Inc. Full timeEducation: Expérience: EducationBachelor's degreeTasksPlan, organize, direct, control and evaluate daily operationsDirect and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative servicesDirect and control corporate governance and regulatory compliance procedures within establishPlan,...
-
operations manager
1 month ago
Oakville, Canada Iree Community Agency Inc. Full timeEducation: Expérience: EducationBachelor's degreeTasksPlan, organize, direct, control and evaluate daily operationsDirect and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative servicesDirect and control corporate governance and regulatory compliance procedures within establishPlan,...
-
Afternoon Operation and Inventory Administrator
2 weeks ago
Oakville, Canada Weston Forest Full time**THE JOB** The Afternoon Operations & Inventory Administrator reports to the General Manager - Oakwood and indirectly to the Afternoon Operations Supervisor. **HOURS OF WORK: 4:00PM - 12:30AM** **DUTIES & RESPONSIBILITIES** - Process Orders and Mill orders (Remains) and produce tags - Review/verify counts on bundles as remains are finished - Submit...
-
Oakville, Canada Weston Forest Full time**THE JOB** The Afternoon Operations & Inventory Administrator reports to the General Manager - Oakwood and indirectly to the Afternoon Operations Supervisor. **HOURS OF WORK: 4:00PM - 12:30AM** **DUTIES & RESPONSIBILITIES** - Process Orders and Mill orders (Remans) and produce tags - Review/verify counts on bundles as remans are finished - Submit...
-
Operations Administrator
2 months ago
Oakville, Canada OAKLearning Full time**Job Summary** Main Responsibilities: - Execute company’s business strategies and tactics diligently and effectively - Ensure the center is always in safe, clean, organized and welcoming conditions - Manage the scheduling and coordinate schedule changes - Maintain the accuracy and completeness of operations data using CRM system - Streamline operations...
-
Oakville, Canada Sheridan College Full timeJob Title: Senior Manager, Faculty Administrative Operations (FHASS) Faculty/Department: Faculty of Humanities and Social Sciences Location: Oakville, Ontario, Canada Application Deadline: June 4, 2024 Job Number: J0424-1349 Reporting directly to the Dean, Faculty of Humanities and Social Sciences (FHASS), serving as the senior non-academic...
-
Operations Coordinator
1 month ago
Oakville, Canada Geotab Full time**Who you are: We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking a Operations Coordinator who will works closely with cross-functional teams to assist in project planning, resource management, and process optimization. If you love technology, and are keen to join an industry leader — we would...
-
Operations Coordinator
5 days ago
Oakville, Canada CSI Leasing, Inc. Full time**Operations Coordinator** As one of the largest independent leasing specialists in the world, CSI employees work to provide our customers with superior service and intelligent solutions. We are their resource, not only for financial solutions, but for help with asset management, end-of-life data security, disposal and more - all on a global scale. CSI has...
-
Administrative Manager
2 months ago
Oakville, Canada World of Advertising Inc. Full timeEducation: Bachelor's degree - Experience: 5 years or more **Tasks**: - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Hire and train or arrange for training of staff - Plan, administer and control budgets for client projects, contracts, equipment and...
-
Administrator
5 days ago
Oakville, Canada Maple Grove United Church Full timeChurch Administrator [Insert company logo here] Maple Grove United Church JOB OVERVIEW **Job title** - Church Administrator_ **Overview** - To carry out duties that are required for the daily operation and administration of Maple Grove United Church_ **Location and times of work** - On-site, M-Th from 9:00 a.m. to 3:00 p.m. 30 minute lunch (paid), F...
-
Administrative Assistant
1 month ago
Oakville, Canada Euna Solutions Full timeSalary: **The Opportunity**: *** Key Responsibilities**:Administration** - Supporting onboarding and offboarding processes. - Support HR team with administration needs. - Contribute to the preparation and distribution of reports, presentations, and other documents. - Collaborate closely with internal stakeholders to facilitate effective internal...
-
Administrative Assistant
1 week ago
Oakville, Canada Euna Solutions Full timeSalary: **The Opportunity**: *** Key Responsibilities**:Administration** - Supporting onboarding and offboarding processes. - Support HR team with administration needs. - Contribute to the preparation and distribution of reports, presentations, and other documents. - Collaborate closely with internal stakeholders to facilitate effective internal...
