Program Administrative Assistant

4 weeks ago

Little Current, Canada Manitoulin Northshore Victim Services Full time

Manitoulin Northshore Victim Services provides immediate crisis response, intervention and prevention services which are responsive to the needs of individuals, families and communities affected by crime and tragic circumstances.
- **Program/Administrative Assistant**_

This full time, contract, position will be required to work out of our Little Current office and/or any satellite office within our catchment area, as well as remotely.

(Travel within all of Manitoulin Island and the Northshore)

Salary Range: $38 334 - $41 059 (commensurate with experience)

**Position Requirements**:

- Education/experience in office administration, social sciences and/or related field, an asset.
- Mature, responsible, and superb organizational skills
- Excellent verbal and written communication skills
- Ability or experience dealing with crisis situations.
- Knowledgeable of office procedures
- Strong computer skills, including knowledge of Microsoft Word, Excel, PowerPoint, and database software.
- Experience with website content development, design, and maintenance.
- High attention to detail and demonstrated accuracy in work.
- Ability to work independently as well as part of a team, in close quarters, in a policing environment.
- Flexible hours - willing to work some evenings and weekends.
- Bilingual (French/English), an asset
- This position requires a criminal reference check, a valid driver’s licence, and access to a vehicle.
- Completion of 40-hour Victim Services training, will be required.

**Primary Functions**:

- Reporting to the Executive Director, the position will provide program and administrative assistance to the Executive Director and Program Coordinator
- Collection and distribution of program statistics
- Preparing a variety of electronic documents, such as: team leader minutes, committee minutes, correspondence, memo’s, etc.
- Share in answering organization main phone line; including responding to referrals and crisis calls and completing all associated documentation.
- Website and social media management, including content management, under the direction of the Executive Director.
- Other duties as assigned.

**DEADLINE FOR SUBMISSIONS IS Friday, April 19, 2024, AT 4:00 PM**

Services aux victimes de Manitoulin Northshore offre des services immédiats d’intervention en cas de crise et de prévention qui répondent aux besoins des personnes, des familles et des collectivités touchées par les actes criminels et les circonstances tragiques.
- **Adjointe administrative/Adjointe de programmes**_
- **Adjoint administratif/Adjoint de programmes**_

La personne retenue pour ce poste à temps plein, contractuel, devra travailler à partir de notre bureau de Little Current et/ou de tout bureau satellite dans la zone que nous desservons, ainsi qu’à distance.

(Déplacements sur l’ensemble de l’Île Manitoulin et Northshore)

Échelle salariale : de 38 334 $ à 41 059 $ (selon l’expérience)

**Exigences du poste**:

- Formation ou expérience en administration de bureau, en sciences sociales ou dans un domaine connexe, serait un atout.
- Personne mature et responsable avec des compétences solides en organisation.
- Excellentes compétences de communication tant à l’oral qu’à l’écrit.
- Capacité ou expérience de la gestion de situations de crise.
- Connaissance des procédures de bureau
- Solides compétences en informatique, notamment Microsoft Word, Excel, PowerPoint et les logiciels de base de données.
- Expérience du développement, de la conception et de la gestion de contenu Web.
- Grand souci du détail et précision démontrée dans le travail.
- Capacité à travailler de façon autonome et au sein d’une équipe, en étroite collaboration, et dans un environnement policier.
- Horaire flexible - être disposé à travailler certains soirs et certaines fins de semaine.
- Bilinguisme (français/anglais), serait un atout.
- Ce poste exige une vérification du casier judiciaire, un permis de conduire valide et l’accès à un véhicule.
- Une formation de 40 heures sur les services aux victimes sera exigée.

**Tâches principales**:

- Sous la responsabilité de la directrice générale, la titulaire ou le titulaire du poste fournira de l’aide en matière de programmes et d’administration à la directrice générale et à la coordonnatrice de programmes.
- Recueillir et distribuer des statistiques des programmes.
- Préparer divers documents électroniques, comme les procès-verbaux des chefs d’équipe et des comités, la correspondance, les notes de service, etc.
- Répondre à la ligne téléphonique principale de l’organisation, notamment répondre aux renvois et aux appels de crise et remplir tous les documents connexes.
- Gérer le site Web et les médias sociaux, y compris la gestion du contenu, sous la direction de la directrice générale.
- Autres tâches assignées.

**LA DATE LIMITE POUR POSTULER EST le vendredi 19 avril 2021, à 16 h.**

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