Administrative Assistant
2 months ago
**Organization Description**:
We have an opening for a temporary position for an Administrative Assistant (July 15th ,2024 to December 31st, 2025).
- Provide administrative support to architects and project teams, including document management, correspondence, and scheduling.
- Assist in the preparation of architectural proposals and presentations.
- Plan and schedule appointments and events
- Greet and assist guests
- Managing inbound telephone calls, providing assistance or redirection as necessary.
- Maintain project files and records, ensuring accuracy and completeness.
- Assist with research, data entry, and organization of project-related information.
- Assist with sending invoices and following up with clients on outstanding payments.
**Qualifications**:
- Previous experience in an administrative role within the architecture or design industry is preferred.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Detail-oriented with a focus on accuracy and quality.
- Excellent communication skills, both written and verbal.
- Must be proficient with Microsoft Office suite, including Word, Excel and Outlook.
**Contact Info**:
We thank all applicants for their interest however only those selected for an interview will be contacted.
**Job Type**: Fixed term contract
Contract length: 18 months
**Salary**: $17.24-$22.00 per hour
Expected hours: 40 per week
**Benefits**:
- Casual dress
- Company events
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
Work Location: In person
Expected start date: 2024-07-15
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