Coordinator, Records Management

6 months ago

Bracebridge, Canada The District Municipality of Muskoka Full time

**The District Municipality of Muskoka is currently recruiting for a**
**Coordinator, Records Management**
**The District**

Muskoka is a great place to live and play, and the District is a four-season municipality passionate about
protecting, servicing and caring for this community. We have opportunities that will allow you to learn, grow and
build your career amongst other ambitious leaders and innovators. We offer a competitive compensation
package and are committed to promoting diversity, accessibility and inclusion.

**The Opportunity**

The Coordinator, Records Management is responsible for the implementation, maintenance and training of the
corporate records management system using The Ontario Municipal Records Management System
(TOMRMS) including creating various policies and procedures to steer the program. This position provides
assistance and administrative support to the Clerk’s office, as required.

**What you will do: What you will need**:

- Make recommendations for updating, amending
- and administering the Records Retention By-law.- Develop, recommend and implement policies,

procedures, guidelines, and best practices
associated with records management, including
archival records.
- Responsible for preparing and implementing

project plans related to records management, in
collaboration with other internal groups.
- Coordinate the development, implementation and

maintenance of both the paper and electronic
records management systems, providing direction,
guidance and assistance to all departments.
- Minimum two years post-secondary

education, preferably in Records
Management or Municipal Administration
Program or equivalent.
- Minimum five years related municipal or

records management experience.
- Excellent computer skills and knowledge of

MS Office and experience with FilePro (file
repository) an asset.
- Experience with TOMRMS classification

system and document management systems
an asset.
**For a full outline of the responsibilities**
**and requirements, please review the next**
**page.**

**What we are offering**

This is a **Permanent Full-time** opportunity at the District. The annualized compensation range for this role is
**$66,415 to $78,195**. The District is also proud to offer the following to our permanent employees:
**The Next Step**

If you have the necessary skills, experience and qualifications, and can support our vision and
values (RISE: Respect, Innovation, Service and Equity)

Visit our careers page for other opportunities.

qualified individuals.

Our organization is committed to providing persons with disabilities with equal opportunities and standards of goods and services, and
we are compliant with the Accessibility for Ontarians with Disabilities Act. If you require disability related accommodation to participate
in the recruitment process, please advise the Human Resources department as soon as possible. Accommodation may be provided in

all steps of the hiring process. Any questions regarding this posting should be directed to the Human Resources Department.

**JOB DESCRIPTION**

**Coordinator, Records**
**Management**

**Department**:Legislative Services **Reports to**:District Clerk

**Effective**
**Date**:April 2018 **Supersedes**:April 2015

**Classification**:Pre-evaluation NU5
**Job**

**Evaluation**
**Date**:
To be evaluated

**SUMMARY**:
Responsible for the implementation, maintenance and training of the corporate records management system
using The Ontario Municipal Records Management System (TOMRMS) including creating various policies and
procedures to steer the program. Provides assistance and administrative support to the Clerk’s office, as
required.

**MAJOR RESPONSIBILITIES (not limited to)**:

- Make recommendations for updating, amending and administering the Records Retention By-law.
- Develop, recommend and implement policies, procedures, guidelines, and best practices associated with
- records management, including archival records.- Responsible for preparing and implementing project plans related to records management, in
- collaboration with other internal groups.- Coordinate the development, implementation and maintenance of both the paper and electronic records
- management systems, providing direction, guidance and assistance to all departments.- Provide in-house instruction and training to staff in all departments.
- Responsible for the transfer, inventory, retrieval and disposal of records in accordance with legislative
- requirements and the Records Retention By-law.- Ensure compliance with relevant legislation and regulations related to records management and that the
- classification system is updated on an annual basis.- Ensure that departments adhere to the policies and procedures associated with the retention and

disposal of records. Conduct audits to assess compliance with records management policies, procedures
and practices.
- Implement and maintain TOMRMS, as modified, for all District records; coordinate and maintai

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