Administrative Assistant

6 days ago

Shelburne, Canada Province of Nova Scotia Full time

**Department**:Fisheries and Aquaculture

**Location**:SHELBURNE

**Type of Employment**:Term

**Union Status**:NSGEU - NSPG

**Closing Date**:09-Aug-23 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
The Department of Fisheries and Aquaculture has a legislated mandate to manage, promote, support and develop the fishing, aquaculture and seafood processing industries that contribute to the economic, environmental and social prosperity of Nova Scotia’s coastal and rural communities.

**About Our Opportunity**:
Are you looking for a work environment where your work and expertise will help positively contribute to the lives of Nova Scotians? If yes, we have an exciting opportunity for you to explore as an Administrative Assistant with Fisheries and Aquaculture. The Administrative Assistant reports to the Director, Aquaculture (Halifax) and supports the work of the Aquaculture Division. The Administrative Assistant provides a broad range of office management, technical and administrative services to professional and technical staff of the division. The position involves interaction with division and department staff, industry clients, external stakeholders, federal/provincial government representatives and the general public.

**Primary Accountabilities**:
Key responsibilities include:

- Supporting the Division by tracking routine and non-routine correspondence, memos and documentation.
- Coordinating calendars, meetings and agendas and maintaining filing records and retrieval systems.
- Assisting with monitoring budget related documents.
- Performing other routine day-to-day operational tasks, including tracking and ordering supplies; and
- Other duties as required

**Qualifications and Experience**:
You have completed a 1-year secretarial/business administration diploma, and three years related experience, or an equivalent combination of training and experience may be acceptable..
- Strong written and verbal communication (including editing) skills.
- Excellent organizational, interpersonal, and a high degree of judgement and initiative in responding to matters as they arise.
- Ability to communicate effectively with a variety of people, including clients, community members, stakeholders, industry members, and all levels of government staff. Demonstrated organizational skills, including the ability to run a bring forward/reminder system, coordinating and arranging meetings, travel/accommodations.
- Experience with ordering and receiving supplies and processing invoices for payment.
- Experience with general filing, records management and database management.
- Experience contributing to the development of administrative process improvement/standards
- Demonstrated ability to work under limited supervision to prioritize work demands and meet deadlines while exercising appropriate judgement.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

**Equivalency**:
**Benefits**:
Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.

**Additional Information**:

- Some travel and overtime may be required.
- This position will be required to be in our Shelburne office daily

**What We Offer**:

- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
- Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
- Multiple Career Paths.
- Department Specific Flexible working schedules.

**Pay Grade**: CL 18

**Salary Range**: $1,675.62 - $1,874.80 Bi-Weekly

**Employment Equity Statement**:

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