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Student Experience Office Coordinator

4 months ago

Port Hope, Canada Loyalist College Full time

**Salary**
- $26.20 Hourly**Location**
- Port Hope, ON**Job Type**
- Temporary Part-Time**Job Number**
- 2024-00009**Department**
- Student Experience and Engagement**Opening Date**
- 01/22/2024**Closing Date**
- Continuous**Bargaining Unit**
- OPSEU421-SS-PT**Start Date**
- ASAP**Start Rate**
- $26.20**Payband**
- PT G**Hours**
- 24 hours per week Non-Traditional hours including evenings and weekends**Length of Term**
- 4 month contract**Closing Date for Internal Consideration**
- 01/29/2024**DESCRIPTION**

**BENEFITS**

**QUESTIONS**

**About Loyalist**

Loyalist College is built upon the lands governed by the Dish with One Spoon wampum agreement. We affirm and thank the Haudenosaunee, Anishinaabeg and Huron-Wendat nations for their continued caretaking of the land. At Loyalist, we empower our students with wraparound support services and hands-on training to succeed on any path they choose. Our academic programs are responsive and innovative, designed to solve pressing social and economic challenges and meet the evolving needs of our regional industry and community partners. Our graduates enter the workforce equipped with the knowledge they need to be better global citizens, and with future-focused skills to lead change in their fields. With a presence in Belleville, Bancroft, Port Hope, Tyendinaga and Toronto, we believe our institutional responsibility extends beyond the classroom to seeing the big picture for the communities we serve. Our expertise in applied research and deep connections to local industry support economic development, to the benefit of businesses, entrepreneurs, changemakers and innovators. Our commitment to decolonization, and the pursuit of a more inclusive, equitable world, means we hold ourselves accountable to the diverse perspectives, cultures and experiences that shape our communities.

**Position Summary**:
**Duties and Responsibilities**:
The incumbent will support all non-academic activities, functions and day-to-day operations including:

- Ensures students are aware and have an understanding of College policies and procedures
- Reconciles receipts and invoices ensuring they adhere to College policies
- Submits and tracks Top Desk service requests
- Maintains department files and records
- Track and report student worker payroll hours

The incumbent will support all departments within the Students portfolio with event logistics including:
- Liaise with department leads
- Plan, schedule, and initiate all logistics related to hosting and facilitating activities and events including: transportation requests, catering, room bookings, etc. on campus and within community
- Collaborate to create and design programming and events including developing of resources and presentations
- Attend, support delivery and facilitation of programs and workshops promoting awareness and engagement
- Develop measurable tracking of activities/events to determine effectiveness and retention

The incumbent will support with marketing and promotions including:
- Continuously collaborate with Marketing department weekly to understand and respond to their marketing needs and requirements
- Prepare student communications, newsletter content, event promotions and registration, social media content and take required photos
- Develops, produces, and distributes marketing materials aimed at promoting services to students

**Qualifications**:

- Completion of a two (2) year diploma in Business Administration or related discipline
- Minimum of two (2) years’ experience in an office environment with a good understanding of student life and event management
- Advanced knowledge and experience with MS Office Suite including Word, Powerpoint, Canva and Excel, database management systems
- Aptitude/Ability to work with relevant College systems and databases
- Organization, time-management, multi-tasking and priority settings skills for busy office with constant interruptions
- Ability to work both co-operatively, to accomplish joint tasks and build positive working relationships, be self-directed to work independently and coordinator projects

**_Please note:_**_ _
- We thank all applicants, however, only those selected for an interview will be contacted._

**Agency**
- Loyalist College**Address**

376 Wallbridge Loyalist Rd.

Belleville, Ontario, K8N 5B9

**Phone**
- 613-969-1913**Website**About Loyalist**

Loyalist College is built upon the lands governed by the Dish with One Spoon wampum agreement. We affirm and thank the Haudenosaunee, Anishinaabeg and Huron-Wendat nations for their continued caretaking of the land. At Loyalist, we empower our students with wraparound support services and hands-on training to succeed on any path they choose. Our academic programs are responsive and innovative, designed to solve pressing social and economic challenges and meet the evolving needs of our regional industry and community partners. Our graduates enter the workforce equipped with the knowledge they need to be bett