Practice Education Coordinator

2 weeks ago

Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Human Resources, Level A

Job Title

Practice Education Coordinator

Department

Clinical Practice Placement Unit | School of Nursing | Faculty of Applied Science

Compensation Range

$4,688.67 - $6,754.00 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

July 13, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Jul 31, 2024

Job Description Summary

This position is responsible for the recruitment, hiring, onboarding, and organizational training and development of sessional clinical instructors (new hires and re-hires). The position conducts interviews, testing, and reference checks for new hires as well as plans and manages the orientation and professional development sessions and resources for clinical teaching faculty. Facilitates and coordinates affiliation agreements with clinical placement agencies for practice-based learning.

Organizational Status

The School of Nursing (SoN) operates as an independent unit within the Faculty of Applied Science and prepares graduates for direct entry to nursing practice. As a degree-granting program for a distinct health profession, the undergraduate program is responsible for its own clinical placements processes and Clinical associate selections processes, in accordance with Health Authority satndards. Practices enacted through the coordination and oversight of the CPPU must also be consistent with preparatory, regulatory and certification guidelines specified by the BC College of Nurses and Midwives (BCCNM).

This position reports to the Manager, Clinical Practice Placement Unit (CPPU). As it relates to Clinical Associate hiring, receives some functional oversight from the Manager of Operations and Finance (MOF) and the Associate Director Undergraduate Programs (AD UG). The position collaborates with Clinical practice faculty members regarding hiring of sessional clinical associates. Interacts with other units and staff within the School of Nursing, as well as with other UBC units and occasionally interacts with key stakeholders in health care settings both locally and provincially.

Work Performed
- Responsible for the full recruitment cycle of all sessional clinical instructors as per requirements of practice courses, including drafting job descriptions, writing and posting recruitment ads, conducting interviews, assessment testing, reference checks and other onboarding follow-up as needed.
- Forecasts FTE needs based on clinical placements and course needs.
- Drafts and delivers welcome packages to new Clinical Associates.
- Supports course leaders to allocate clinical teaching staff to appropriate sites.
- Makes recommendations and develops policies, procedures, and systems around clinical placement practices.
- Ensures Clinical teaching faculty hiring procedures are aligned with the M&P collective agreement, and UBC policies and procedures.
- Oversees the processing of recruitment data and documents
- Reviews and approves financial allocation of FTEs with the MOF and/or AD UG before offering new appointments or reappointments.
- Plans overall hiring needs for clinical placements across the BSN Program to meet current and future requirements of curriculum and coordinates sessional contract start and end dates.
- Meets regularly with the CPPU Manager, Associate Director - UG and UG Program Coordinator to receive direction for projects and specifics goals.
- Works with program coordinator and Practice Course Leaders in the recruitment, hiring and onboarding processes to secure appropriate clinical teaching faculty for all clinical courses.
- Provides advice and interprets the Collective Agreements in terms of leaves, vacation and benefit entitlements. Refers to the MOF and staff as appropriate.
- Liaises with SoN HR team, practice faculty leaders and others as necessary to support inquiry resolution.
- Works with MOF to ensure clinical teaching positions are correctly classified in Position Management and Workday and advertised via online recruiting platforms, etc.
- Oversees and updates clinical practice spreadsheets and databases when appointments fully approved.
- Develops all supporting documentation for clinical teaching orientation sessions including communicating information about clinical requirements and follow-up required.
- Creates appropriate tracking lists and systems to monitor the status of the various clinical associates hires including course hours, lab hours, start and end date of contract, etc.
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