Practice Coordinator, Emerging High Growth

3 weeks ago

Vancouver, Canada Osler, Hoskin & Harcourt LLP Full time

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path.

Reporting to the Senior Manager, EHG Practice, the Emerging Companies Practice Coordinator provides practice group support to Osler’s Emerging Companies Group, and its clients, with respect to the development of new business, research and practice management.

**Major Responsibilities**:

- Plans, organizes & directs the day to day operations of the EHG Practice
- Direct/first point of contact for new clients/business intake for the EHG Practice
- Manages allocation and work flow of new clients
- Directs & engages staff members with incoming work
- Provides record management & other administrative services for the EHG Practice
- Works alongside the local and national client and business development teams, as well as the Senior Manager, EHG Practice to assist with Business Development responsibilities for the EHG practice as well EHG supported sponsorships
- Ad-hoc duties as need to ensure smooth running of EHG practice
- Assist the group with strategy development
- Acts as a liaison for external partnerships
- Works closely with other departments throughout the firm, such as, marketing, client development, business development & market recognition teams
- Assists with the planning and organization of internal and external events
- Proactive in implementing practice processes
- Assists with practice innovation and initiatives

**Position Requirements**

Education and Experience

This position requires a University or college diploma (preferably in business or paralegal studies) plus a minimum of one to two years of relevant experience. An equivalent combination of education, training and experience may be acceptable.

**Knowledge and Skills**
- Proactive, highly organized, detail orientated and ability to manage a high volume of tasks
- Discretion and a strong client service orientation are essential
- Excellent problem-solving skills
- Extremely well organized with superb attention to detail
- Disciplined execution and follow through; excellent time management skills are essential.
- Strong interpersonal skills with the ability to build relationships
- A team player who also works well independently
- Strong ability to learn existing business practices
- Excellent oral and written communication skills
- Must be a self-starter and be highly motivated to handle a fast-paced environment.
- Proficient in MS Office

For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.

We are currently working in a hybrid work arrangement, which includes a requirement to work partially in the office.

**Accessibility and Accommodation**

**Background and Reference Checks**

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

LI-Hybrid

LI-JK1

**Skills**: Required
- English

**Behaviors**: Required
- Team Player: Works well as a member of a group
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
- Dedicated: Devoted to a task or purpose with loyalty or integrity

**Motivations**: Required
- Goal Completion: Inspired to perform well by the completion of tasks
- Self-Starter: Inspired to perform without outside help

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