Facilities Manager

3 months ago

Waterloo, Canada Waterloo Cooperative Residence Inc Full time

**About us**

Waterloo Cooperative Residence Inc is a small business in Waterloo, ON N2L 6G9. We are inclusive, supportive, rewarding, and our goal is to provide professionally managed, inclusive affordable housing option for students.

Our work environment includes:

- Growth opportunities

The Facilities Manager, as part of the WCRI Management Team, is responsible for supervising and coordinating the facilities staff, overseeing the capital improvement and other maintenance projects, and coordinating procurement for the Co-op.

**Primary Duties and Responsibilities**

The FacilitiesManager acts within organizational policy to perform a wide range of duties including:

- Human Resources_
- Working with the Executive Director, recruit staff to facilities staff positions as necessary
- Supervise and coordinate the work of the facilities staff: Facilities Projects Coordinator, General Facilities Assistant, member staff (RP3’s) and contract workers
- Perform regular performance reviews for all direct reports
- Facilitate facilities staff training and development
- Coordinate and assist in the planning, implementation, and evaluation of projects to improve operational efficiency and effectiveness
- Assist with the management and implementation of the health and safety program for the Co-op
- Manage staff relationships and information sharing to build and support a collaborative and effective staff team
- Building & Property Management_
- Identify issues and develop plans for repairs, preventative maintenance, fire and life safety, cleanliness, security and capital improvement projects within the Co-op
- Act as a liaison with members regarding maintenance concerns
- Direct and supervise sign-in and sign-out activities for the facilities department
- Assist with the development and implementation of “green”/environmental initiatives
- In conjunction with the Executive Director, develop future plans for redevelopment
- Assist with the completion of maintenance work, as necessary
- Available for on-call/after hours emergencies
- Procurement & Financial Oversight_
- Coordinate the purchase of supplies, appliances, and other tools and materials necessary for the facilities department and their work
- Ensure the documentation, development, and implementation of appropriate internal control and data tracking measures
- Develop, review and award tenders for outside contractors
- Supervise and review the work of outside contractors
- Manage accounts payable for the facilities department:

- Review and sign-off on all bills for facilities expenses and services
- Coordinate the development of the annual facilities budget and monitor performance
- Work with the Executive Director to develop the annual capital project list and the capital replacement forecast
- Inventory & Equipment Management_
- Oversee the development and implementation of an inventory tracking system
- Ensure tools and equipment are properly stored and maintained
- Operational Oversight and Compliance_
- Meet regularly with the Executive Director and Office Manager to ensure Co-op operations are effective and efficient
- Monitor compliance with operational policies by facilities staff and membership
- Identify areas where operational policy changes for the facilities department are necessary
- Assist in the development of new operational policies for the facilities department

**Qualifications**

Knowledge
- Buildings and building systems; construction/renovation projects
- Facilities management and preventative maintenance
- Managing and leading teams
- Health and Safety Legislation
- Co-ops and the co-operative movement an asset

Experience
- Completion of high school or equivalent; preference given to post-secondary education in skilled trades, construction management, property management or equivalent
- 5+ years’ experience in facilities / maintenance role, or a construction / skilled trades background
- 3+ years’ experience in management and or site supervisory role
- Joint Health and Safety Committee Rep Certification (preferred)
- Drivers’ license with a clean driver’s abstract necessary

**Working Conditions**

The Facilities Manager works a standard 40 hour work week but will be required to work the occasional evening and weekend to monitor and complete department activities. Additional hours are necessary during sign-in and sign-out periods.

The Facilities Manager works in both and office and field environment; approximately 75% of the time is spent in the office, the other 25% in the field.

The Facilities Manager is required to carry a cell phone (provided by WCRI) to assist in the response to after hour emergencies.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday
- Weekend availability

Ability to

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