Ar Specialist
3 months ago
AR Specialist
GENERAL SUMMARY
ESSENTIAL JOB FUNCTIONS
- AR Duties:_
- Perform daily cash management duties, including the recording bank deposits, updating cash receipt logs, posting of cash to accounts receivable sub-ledger and daily cash reconciliation;
- Cash reconciliation daily and monthly, reconciliation of AR subledger to invoicing system;
- Focus on month end for closing activities / steps in compliance to company policies;
- Resolve unapplied cash timely with a focus to end of month time frame;
- Close Accounts Receivables subledger involving preparing allocation journals for DSO metrics;
- Actively assist and guide branches through identifying slow pay customers, providing collection assistance for approved accounts, and recommending agency accounts as required;
- Processing Credit memos ensuring correct approval levels obtained according to LOA;
- Process credit card payments from customers, balance monthly summary via JP Morgan chase site;
- Maintain aspects of global reporting to communicate results of collection activity and performance against metrics such as days sales outstanding, % current, dollars past due, # of debit/credits issued, bad debt reserves (including collection and credit risk assessments), and ad hoc reporting requests;
- Top customer reporting quarterly and reporting to internal customers;
- Assist in streamlining accounts receivable process by identifying areas of performance improvement
- Other Accounts receivable and Accounting duties as assigned;
- Problem solving within functional area as transition to new ERP will require redefined process with view of best practices
- Other Duties - PCard, Intercompany, Master Data:_
- Assist to review, code and journalize high volume, manual intercompany trade transactions weekly;
- Balance and Reconcile corporate purchase card (P-Card);
- Set up new Pcard accounts, serve as internal point of contact for employees to research transaction issues and escalate as needed to resolve;
- Set up vendor master data in JDE / ERP as segregation duties to Accounts Payable;
- Backup role for expense processing in Concur in event of absence/ vacation / illness
- General:_
- Maintain a safe, secure and health environment by adhering to Company/Customer safety standards and practices and to legal regulations, alerting others regarding potential hazards, concerns or risks
- Perform all duties as assigned and adhere to TEAM’s Core Values of:
- Safety First / Quality Always - In everything we do
- Integrity - Uncompromising standards of integrity and ethical conduct
- Service Leadership - Leading Service Quality, professionalism and responsiveness
- Pride and Respect - For our customers, for each other and for all our stakeholders
- Teamwork - Global teamwork and collaboration
JOB STANDARDS
QUALIFICATIONS
- Service orientation mindset - we are a service function within a labour services company - our internal customers are our reason for being;
- University undergraduate or College Diploma in accounting related field of study;
- Canadian Certified Credit Professional or similar would be an asset
- Intermediate/ Advanced Excel is necessary - Pivot, Vlookup. Experience with JDE is an asset;
- Organization and self-starter is KEY to success in this role;
- Strong attention to detail with a dedication to accuracy;
- Collaborative, tactful, professional, clear and concise communication with internal and external stakeholders;
- 5 years of experience working in an Accounting team;
- Active problem solver with various stakeholders to resolve open issues;
- Manage high volumes of work and organize/maintain a schedule independently.
- Pro-active taking ownership and responsibility of the AR function - no waiting to be told what to do
WORK CONDITIONS
- Days and hours of work are Monday through Friday 8:30 am to 5:00 pm. Some flexibility in hours is provided, but the employee must be available for work during core hours of 9:00 am to 3:30 pm
- Hybrid up to one day a week is possible based on business needs, agreed in advance
- During month end close and other critical time frames attendance in office is mandatory
- Note that most department roles are not WFH due to technology or role requirement workflows (cheque printing) and as such attend the office in person majority of the time
- Work is conducted in a semi-private office/cubicle setting
- ERP migration activities will require process redesign and end to end understanding of cycles to support a successful transition internally from JDE to D365
PHYSICAL REQUIREMENTS AND MENTAL REQUIREMENTS
- Ability to lift and carry 30 pounds
- Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively
- Ability to sit for prolonged periods of time with or without reasonable accommodation
- Sufficient vision or other powers of observation, with or without reasonable accommodations, which permits employee to
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