Property Analyst/administrator

1 month ago

Calgary, Canada Onward Full time

**Join Onward: Transforming Lives through Affordable Housing and Community Engagement**
- At Onward Homes, we stand for more than just housing; we represent affordability, community, and the fostering of personal growth. Our commitment to creating affordable homes and empowering individuals to thrive is what drives us. With over five decades of history, Onward stands as a leading not-for-profit dedicated to affordable housing in Calgary._

**Our Mission**: Onward Homes focuses on creating, renovating, and expertly managing properties to provide homes for over 3,000 individuals, predominantly with lower incomes. We work closely with over 50 social-service agencies to introduce residents who require support. Our buildings, spread across the city, cater to individuals, families, seniors, Indigenous persons, newcomers to Canada, and others who benefit from personalized agency support for various needs, including mental health, addictions, and mobility challenges.

**Our People, Our Strength**: To fulfill our mission, we rely on an exceptional team of dedicated employees. We seek individuals who value results, leadership, and inclusive practices, believing in the power of collaboration and demonstrating courage where needed.

If you resonate with our vision and share our values, we invite you to join us on our mission to make a meaningful difference in people's lives.

**What we need from this role**

The Property Analyst/Administrator is responsible for supporting property management operations through effective data collection, analysis, and administrative functions. This role aids in improving workflows, maintaining accurate records, and contributing to strategic decision-making while supporting key stakeholders.

**Responsibilities include**:
**Data Analysis and Reporting**:

- Collecting, organizing, and auditing data from systems like Yardi and financial reports.
- Analyzing trends in occupancy, maintenance, and financial performance.
- Running and maintaining financial and operational reports for leadership.

**Administrative and Project Support**:

- Assisting with purchase order (PO) management and contractor scheduling.
- Supporting project coordination, ensuring deadlines and milestones are met.
- Maintaining accurate documentation and ensuring data integrity in property management systems.

**Collaboration and Communication**:

- Working with property management and leadership teams to provide actionable insights.
- Presenting data in clear formats and offering recommendations for process improvement.

**What you bring**

To be successful in this role, you will **need to have** **the following:

- A clear criminal background check/vulnerable sector check.
- A valid driver’s license and or access to reliable transportation.
- A high school diploma or equivalent; post-secondary education in business, administration, or a related field is an asset.
- Proficiency with MS Office Suite, particularly Excel and Word. Experience with Yardi or similar property management software is a strong advantage.
- Strong analytical skills with the ability to interpret data and create actionable insights.
- Excellent communication, collaboration, and teamwork skills.
- Great attention to detail and the ability to manage multiple priorities effectively.
- A minimum of 2 years of experience in a progressively responsible administrative or data-driven role, or an educational background in data collection and analysis. Experience in property management is also an asset.
- Respect for diverse cultures and an ability to work inclusively.
- Problem-solving skills to address complex situations and respond to varied customer service requests.
- Self-motivation and the ability to work independently with mínimal supervision.
- Familiarity with financial reporting and purchase order (PO) management is an asset.
- Strong organizational skills and a high level of accuracy in work.
- Direct experience working with vulnerable populations.
- Experience working with a not-for-profit (bonus points if it was a housing organization)
- Yardi software skills

**Working environment, conditions and physical demands**

The position entails moderate physical activity such as property visits, alongside computer and desk work. The work environment may occasionally be stressful due to handling sensitive situations, managing competing priorities, and meeting tight deadlines. Hours are typically 37.5 per week but may vary based on circumstances, occasionally requiring after-hours and weekend work.

**Compensation**
- A competitive salary
- Potential performance bonus: Up to 5%
- Initial vacation entitlement of three weeks
- Comprehensive benefits package including a health spending account
- RRSP featuring an automatic 5% contribution from Onward and an additional 2% contribution with a matching component
- Five flex days per year
- A dynamic and supportive work environment where your actions make a real impact in the community
- A competitive salar

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