Fixed -term Contract - Executive Assistant/office
7 months ago
**The Body Shop**:
When Anita Roddick founded The Body Shop in 1976, she had a vision. Business as a force for good - that’s us. Over 40 years later, we’re proud to be pioneering cruelty-free beauty every step of the way. We’re the original ethical beauty brand. We’ve got a thing for empowering people and enriching our planet. We’re all about keeping it real, in every way possible. Our activist roots remain a huge part of everything we do, from our iconic window posters to our vegetarian products to our infamous campaigns. We’re never afraid to stand up and speak the truth. We like to do things a little differently around here. In 2019, we became a certified B Corp. That is a business that meets the highest verified standards of social and environmental performance transparency and accountability. B Corps don’t just care about profit - they care about people and the planet too.
We believe equality is a human right. All people should have an equal opportunity to pursue their dreams and aspirations, regardless of beliefs, characteristics, and circumstances. Everybody has the right to live their life free from violence and discrimination. We want The Body Shop to be a great place to work and shop, whoever you are. We endeavor to be diverse and inclusive throughout our business. We celebrate the diversity of individual self-expression. We are unapologetically excited about life and the world and want everyone to experience all it has to offer. As such, we are passionate protagonists and advocates of social equality, equal rights, and equal opportunities, for each and every one, everywhere Visit The Body Shop website to learn more.
The Body Shop exists to fight for a fairer, more beautiful world. This is our purpose, and it drives everything we do. Our beliefs are everything to us: that business is a force for good, the empowerment of women and girls and the belief that everyone is beautiful.
**Your role in a nutshell**:
The Executive Assistant/Office Manager (CA) will have the overall responsibility for the day-to-day management of the corporate office and will provide administrative support for senior staff.
**More about the role**:
**Organizational Support**
- Direct management of leadership teams administrative needs and SLT calendar coordination
- Owner of company key activities calendar and consequent operationalisation of Canada within Outlook
**Office Management**
- Serve as the main point of contact for office and facilities management, overseeing day-to-day operations
- Develop and implement administrative procedures for improvement and maintenance of office management functions
- Manage (Administrator) for Concur, SAP and American Express platforms
- Coordinate shipments & deliveries, including specialized food samples
- Identify and manage vendor relationships
- Receive and assist office visitors
- Purchase office supplies and equipment; maintain stock levels
- Ad hoc duties related to the smooth operation of the Office facility
- Support HR efforts such as: assisting with onboarding/offboarding employees, planning team social events and outings, etc.
**Working Relationships & Interfaces (where applicable)**:
**Internal**:
- General Manager North America
- Senior Leadership team
- People team
- Finance team
- Global EAs of ELT
**External**:
Related Vendors
**What we look for**:
**Competencies**
- Proficient in MS Office
- Possess strong relationship building skills
- Proactive self-starter with strong detail orientation
- Passion for working in a fast-paced environment and a proven ability to multi-task
- Excel in a start-up environment and excited to create new procedures and processes from scratch, with a strong entrepreneurial mindset
- Be agile, adaptable, and thrive in a dynamic and changing culture with a can-do attitude
**Experience**
- Experience working within a trade function in an omnichannel environment - Retail/ wholesale essential
- Experience in managing product categories and forecasting sales at a product level
- Bachelor’s Degree
- 2 - 3 years’ experience in office administration
**Talent Drivers**:
- Leadership
- Collaborative Skills
- Purpose
- Commerciality
- Personal Conduct
-
Administrative Assistant
8 months ago
Toronto, Canada St. Clare's Multifaith Housing Society Full timePosition: Administrative Assistant Hours of Work: 37.5 hours (Monday to Friday) Contract: Fixed Term contract for 4 months Location: 877 Yonge Street, Toronto St. Clare’s Multifaith Housing Society is a social justice landlord acting in solidarity with people who have experienced homelessness. Our engaged staff innovatively support their efforts to...
-
Executive Assistant
7 months ago
Toronto, Canada Turner & Townsend Full timeCompany Description Do you want to be part of our successful business supporting our Managing Director for **Turner & Townsend** in Canada? We are hiring a forward thinking **Executive Assistant **to join our team. At Turner & Townsend, we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people...
-
Brand Executive
3 months ago
Toronto, Canada Oribe Full time**The role**: The Brand Executive is a field sales position responsible for driving business, brand loyalty and brand recognition in a defined, geographic territory through both new business development and existing business growth strategies. This position will be responsible for managing all Oribe business and partnering to increase sales of all Kao...
-
Contract Manager
7 months ago
Toronto, Canada Thales Full timeAbout Us A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get...
-
Patient Services Manager
3 days ago
Toronto, Canada Takeda Pharmaceutical Full time**About the role**: The Patient Services, Manager is responsible for overseeing patient support programs, ensuring patients receive the necessary care and resources to adhere to their treatment plans. This role focuses on enhancing patient satisfaction and therapy adherence through effective communication, strategic planning, and team leadership. **This is a...
-
Bookkeeping Administrator
2 weeks ago
Toronto, Canada Tridel Full time**Purpose of the Role** The Bookkeeping Administrator is responsible for providing administrative support to the Project Bookkeeping department, primarily through the cheque distribution process. **Key Responsibilities**: - Coordinating and distributing all cheques for signature to the signing officers and to any related partners, as well as following up...
-
Executive Assistant
7 months ago
Toronto, Canada Chestnut Park Real Estate Full time**About the Role** The position will be a contracted position that is intended to be long term. **Key Responsibilities** - Provide comprehensive administrative support to the real estate agent. - Manage and organize schedules, appointments, and meetings. - Respond promptly to inquiries and provide solutions. - Listen and understand client needs, ensuring...
-
Payroll Specialist
2 weeks ago
Toronto, Canada Dye & Durham Corporation Full time**Payroll Specialist - Toronto - Onsite** **WHO ARE WE?** Are you looking to build an exciting and dynamic career at a company with prestigious blue-chip clients and international reach? Dye & Durham, a leading global provider of cloud-based software and technology solutions, is focused on an unwavering commitment to customer excellence and to the personal...
-
Executive Assistant
5 months ago
Toronto, Canada The Junction BIA Full time**Position Type**: Part-time 12-month contract - **Rate of Pay**: $20/hour - **Schedule**: Flexible, 30 hours per week - **Start Date**: Monday, October 7, 2024 - **Deadline to Apply**: Friday, September 13, 2024 **ABOUT THE JUNCTION BIA** The Junction Business Improvement Area (BIA) is a community-driven non-profit organization dedicated to promoting the...
-
Executive Assistant
7 months ago
Toronto, Canada Chestnut Park Real Estate Full time**About the Role** The position will be a contracted position that is intended to be long term. **Key Responsibilities** - Provide comprehensive administrative support to the real estate agent. - Manage and organize schedules, appointments, and meetings. - Respond promptly to inquiries and provide solutions. - Listen and understand client needs, ensuring...
-
Office Administrative Assistant
7 months ago
Toronto, Canada Sunnybrook Academic Family Health Team Full time**Key Responsibilities**: **Reporting directly to the Executive Director of the Sunnybrook Academic Family Health Team (SAFHT) the Administrative Assistant will**: Provide administrative support for the SAFHT Executive Director Assist patients will bill payments for services rendered Maintain and update patient wait lists and support patient rostering...
-
Executive Assistant
4 days ago
Toronto, Canada PeopleSoft Upgrade Services Inc Full time**Responsibilities** - Assisting preparation of business plan, marketing materials, and business web site construction - Assisting recruiting of new employees and building of a strong and successful team - Effectively executed on a diverse range of management level support duties, including preparing documents and presentation materials, screening and...
-
Mapping Technician
5 months ago
Toronto, Canada Teranet Full timeMapping Technician (Fixed Term Contract) Location: 123 Front Street Type: Fixed Term Grade 8 (Local 507) Pay Range: $40.25/hr to $47.54/hr Who We Are Teranet is Canada’s leader in the delivery and transformation of statutory registry services with extensive expertise in land and commercial registries. We also market insightful property and data...
-
Executive Assistant
2 weeks ago
Toronto, Canada Robyn Clarke + Co Full timeWe’re hiring! Robyn Clarke + Co is looking for an experienced Executive Assistant to join our firm. In this full-time role, you will be an integral member supporting Robyn Clarke directly. You will be responsible for managing product orders and deliveries, coordinating project schedules, managing A/P and A/R, and interacting with suppliers, builders, and...
-
Executive Assistant/office Manager
17 hours ago
Toronto, Canada Liberal Member of Parliament Full time**To apply, please submit your cover letter, resume, and salary expectation, then complete the online assessments from Indeed.** Position: Executive Assistant/Office Manager Location: Scarborough, Ontario Reporting to the Member of Parliament, the executive assistant/office manager is responsible for the overall management of the Member’s office,...
-
18 Month Contract: Executive Assistant/office
7 months ago
Toronto, Canada MUFG Securities Canada Full time**Do you want your voice heard and your actions to count?** Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 7th largest financial group in the world. Across the globe, we’re 120,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term...
-
18 Month Contract: Executive Assistant/office
3 months ago
Toronto, Canada MUFG Securities Canada Full time**Do you want your voice heard and your actions to count?** Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 120,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term...
-
Short-term Office Scanner
2 weeks ago
Toronto, Canada Public Accounting Company Full timeMid-town professional firm looking for a short-term employee to help us in a large scanning project this summer. The position is in-office from 9:30 am to 5:00 pm and the employee will have access to a separate office. The estimated time for the job is about 2 weeks. This is a great position for a student. **Job Type**: Fixed term contract Contract length:...
-
Payroll Specialist
2 weeks ago
Toronto, Canada Dye & Durham Corporation Full time**WHO ARE WE?** Are you looking to build an exciting and dynamic career at a company with prestigious blue-chip clients and international reach? Dye & Durham, a leading global provider of cloud-based software and technology solutions, is focused on an unwavering commitment to customer excellence and to the personal and professional growth of its employees....
-
Payroll Specialist
2 weeks ago
Toronto, Canada Dye & Durham Corporation Full time**Payroll Administrator - Toronto** **WHO ARE WE?** Are you looking to build an exciting and dynamic career at a company with prestigious blue-chip clients and international reach? Dye & Durham, a leading global provider of cloud-based software and technology solutions, is focused on an unwavering commitment to customer excellence and to the personal and...