Program Assistant, Nursing Placement

2 weeks ago


Kitchener, Canada Conestoga College Full time

Requisition Details

**Job Title**:
**Program Assistant, Nursing Placement**

**Requisition #**:
**23-747**

**Campus**:

Doon

**Department**:

Work-Integrated Learning Support Services

**Payband**:

F

**Starting Rate**:

$28.56

**Payband Range**:

$28.56 - $33.11

**Posting Date**:

Thursday, June 1, 2023

**Closing Date**:

Thursday, June 8, 2023 at 11:59 PM EST

**Vacancy Type**:

Support Staff - Full-time Temporary Appendix D Contract

Support Staff Full-time Appendix D Contract Replacement Position (June 2023 -October 6, 2023)

(First consideration for Support Staff and Academic positions will be given to internal applicants in accordance with the respective Collective Agreements)

We require a qualified individual to join the Work-Integrated Learning Support Services team as a Program Assistant (Nursing Placement). The incumbent will work under the direction of the Manager and Clinical Lead, Work-Integrated Learning Support Services, and in collaboration with the Nursing Placement Coordinator and Nursing Placement Officer, to organize the logístical components of nursing student placements in a variety of environments.

**Responsibilities**:

- Create student cohorts in HSPnet and load new student information into appropriate cohorts prior to first placement based on assigned programs into HSPnet database
- Contact recurring group placement sites as identified by Nursing Placement Coordinator, in Spring, Fall, and Winter semesters to confirm available placements
- Initiate randomized site selector to place students via HSPnet as advised by Nursing Placement Coordinator
- Follow the manual process to place students who are unable to be placed via randomized site selector
- Identify issues with site selector, conflict checker, and e-Orientation and recommend solutions and address issues in collaboration with Nursing Placement Coordinator
- Issue confirmation letters to non-HSPnet agencies and preceptor students, and send out preceptor recognition letters via HSPnet correspondence
- Use HSTrax to monitor student compliance with WIL requirements for completion and expiration and report non-compliance to Nursing Placement Coordinator
- Provide verbal and written guidance to students within assigned Nursing programs/levels to inform them of placement protocols and requirements, and ensure all WIL requirement expectations are met prior to placement
- Provide support and assistance to the WIL Document Services team when required

Qualifications:

- Two-year Diploma in Office Administration, Business Systems, or Health Sciences
- Two years of experience requiring interaction with customers and business support activities (e.g. placement processes, office account, and business support functions and systems) in a public or private organization
- Working knowledge of HSTrax (Health Information tracking system), Health Sciences Placement Network (HSPnet), Student Information System (SIS) is considered an asset
- Exceptional accuracy and attention to detail
- Exceptional time management skills
- Demonstrated aptitude and experience with automated business systems (databases)
- Ability to work under pressure and on multiple tasks simultaneously
- Excellent communication and interpersonal skills
- Exceptional organizational skills to manage workload and deadlines
- Able to work independently as well as part of a team
- Creative approach to problem-solving

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