Intermediate Specialist, Information Management

5 days ago

Ottawa, Canada University of Ottawa Full time

The University of Ottawa—A crossroads of cultures and ideas

The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective. Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities.

We are one of Canada’s top 10 research universities—our professors and researchers explore new approaches to today’s challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong
- This position may be eligible for a telework arrangement. Learn more about our telework guidelines click here

**Position purpose**:
Reporting to the Senior Director of Information and Archives Management, the Information and Management Specialist is responsible for assisting the University of Ottawa to better manage its information management assets in the support and delivery of a sound records and information management solutions, with particular focus on the delivery of SharePoint Online collaboration sites, information classification and management of digital content.

As our Information and Management Specialist, you will play a key role in ensuring the information management program meets our legislative and business requirements by providing guidance and support to all Departments.

**In this role, your responsibilities will include**:
Responsible for the implementation of University’s best practices and ensures that information, in all formats, are managed throughout their entire lifecycle - from creation and preservation through to disposition.

Work with key stakeholders (Services, Faculties and Research) on defining guidelines and procedures that impact the management, disposition and/or preservation of information, monitor changes to legislation and business requirements and propose changes to the University’s Information Management Program accordingly. You will also conduct audits to ensure information management practices are aligned with the Information Management Program.

Be responsible to develop strategies and continuously improve information management practices with an innovative approach to digital archival management, with the inquisitiveness, flexibility, and drive to promote and enhance user access to digital content.

**What you will bring**:
A university degree from a recognized university with specialization in Information Sciences, Archival Studies or Library Science. An acceptable combination of experience, education and/or training directly related to the position could also be considered.

Demonstrated (within the last 5 years) and significant experience in the provision of IM related advice, services, support and products in a M365 environment, specifically SharePoint Online

Knowledge and experience in monitoring IM applicable federal and provincial legislation.

Knowledge of lifecycle management of paper-based and digital information.

Knowledge of technological trends and advances in management of government paper-based and digital information.

Knowledge of information management industry standards and best practices.

Demonstrated experience with the Information Management functions of M365 and SharePoint Online.

Demonstrated experience in requirements gathering and business process analysis.

Demonstrated experience in coordinating and facilitating consultations/audits or information sessions/trainings with working groups, users or stakeholders as a specialist ensuring high standards of service delivery and engagement.

Demonstrated experience in change management and project management.

Proven ability to work independently and collaboratively with peers as a team player mindset by motivating and uplifting the team.

Demonstrates ability to be flexible, prioritize tasks and responsibilities and complete duties and projects within allotted time

Demonstrated ability to develop and implement new working methods and analytical and problem-solving skills.

Demonstrated ability to plan, organize, implement, manage and problem solve in a complex dynamic environment and to work under pressure with mínimal supervision.

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