New Executive Assistant

3 weeks ago

Edmonton, Canada Edmonton Airports Full time

Reporting to the Vice President, the Executive Assistant provides a high level of confidential administrative support to the VP, and their respective Business Unit. The Executive Assistant manages the executive’s schedules and travel arrangements, facilitates smooth communications between the executive and coworkers or external parties, and maintains the security of the executive’s records/files. This role uses independent judgement and discretion including monitoring and approving standard expenditures to ensure the activities of the office are conducted within established budgets.
- Project Support: Provides support and assistance to ensure successful completion of SBU projects, including: scheduling and coordinating meetings, compiling and distributing communications, creating/editing reports or presentations; attends project team meetings and act as recording secretary. Leads assigned SBU projects from inception to completion. Maintenance of a document management system which may include, coordinating and monitoring budgets, preparing project reports and scheduling.

**Special Requirements**:

- Minimum of 3-5 years in a progressively responsible senior administrative position
- Education in Business Administration or a Technical certificate/diploma/degree would be considered an asset
- Team player attitude, ability to be flexible and adapt to constant change
- Willing to work closely with other Executive Assistants and provide coverage for the team when necessary
- Time management & organization skills with the ability to proactively prioritize and track large numbers of ongoing tasks
- Ability to create and maintain strong relationships with key stakeholders
- Ability to write effectively and clearly, proven experience in business writing
- Verbal communication skills; collaborative, clear & able to negotiate and deal with conflict effectively
- Advanced technology knowledge with desktop and collaborative tools; Microsoft Office, Adobe and database administration skills
- Proficient in analytical tools such as MS Excel to organize, manipulate and analyze data
- Experience with budget preparation, coordination and maintenance
- Experience with reporting & presentation development
- Ability to maintain professionalism, confidentiality and discretion under all circumstances
- Great listener, empathetic, and focused on value and customer service
- Ability to take direction well with strong attention to detail
- Ability to work independently and display decision making skills
- Highly motivated, self-starter, driven and willing to learn
- Proactive in dealing with challenges and/or issues
- Ability to secure and maintain appropriate airport security clearance and acceptable criminal record check is required

Start Date: November 10, 2023

End Date: November 26, 2023

Relevant Work Experience:2 to 5 Years

  • Executive Assistant

    4 weeks ago

    Edmonton, Canada Ketek Group Inc. Full time

    **Position Background**: This is not your typical EA role. The Executive Assistant acts as an extension of the Executive team and manages a number of projects as part of corporate initiatives. It is crucial that the Executive Assistant be well-organized, have strong time-management skills, and be able to adapt to changing priorities quickly. **Why work for...

  • Executive Assistant

    4 weeks ago

    Edmonton, Canada University of Alberta Full time

    **Internal Audit and Enterprise Risk Management**: - Competition No. **S100351460** - Posting Date **Jul 12, 2023** - Closing Date **Will remain open until filled.** - Position Type **Part Time - Operating Funded** - Salary Range **$23,605 to $31,870 (pro-rated) per year** - Grade **07** - Hours **17.5** This position is a part of the Non-Academic...

  • Executive Assistant

    4 weeks ago

    Edmonton, Canada E4C Full time

    Employment Type - Full-time - Job Location - 9321 Jasper Avenue, Edmonton - Working Hours - 8am to 5pm - Date posted- August 1, 2023- Valid through- August 31, 2023- PDF Export- Export as PDFAre you looking for a meaningful role with a charitable organization that has been making a positive impact for over 50 years? Do you possess excellent organizational...

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada Durabuilt Windows & Doors Full time

    Our values are at the core of everything we do! INNOVATIVE. Think ahead to stay ahead. DRIVER. Stay hungry and act with urgency. OWNERSHIP. No excuses. 100% accountability. CARING. For employees, partners and community. INDIVIDUAL. We work with great people and expect a lot from them We are one of Western Canada’s largest window and door...

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada Durabuilt Windows & Doors Full time

    Our values are at the core of everything we do! INNOVATIVE.Think ahead to stay ahead. DRIVER.Stay hungry and act with urgency. OWNERSHIP.No excuses. 100% accountability. CARING.For employees, partners and community. INDIVIDUAL.We work with great people and expect a lot from themWe are one of Western Canada’s largest window and door manufacturers servicing...

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada Durabuilt Windows & Doors Full time

    Our values are at the core of everything we do! INNOVATIVE. Think ahead to stay ahead. DRIVER. Stay hungry and act with urgency. OWNERSHIP. No excuses. 100% accountability. CARING. For employees, partners and community. INDIVIDUAL. We work with great people and expect a lot from them We are one of Western Canada’s largest window and door...

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada Durabuilt Windows & Doors Full time

    Our values are at the core of everything we do! INNOVATIVE. Think ahead to stay ahead. DRIVER. Stay hungry and act with urgency. OWNERSHIP. No excuses. 100% accountability. CARING. For employees, partners and community. INDIVIDUAL. We work with great people and expect a lot from them We are one of Western Canada’s largest window and door...

  • Executive Assistant

    2 weeks ago

    Edmonton, Canada CarePros Full time

    **Who We Are** CarePros is a leading Children's Services Agency that provides Trauma-Informed Personalized Community Care and Agency Foster Care placements to children and youth living with a range of complex medical and behavioural diagnoses. We focus on cultural connection, family reunification and the transition of complex youth with disabilities into...

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada CarePros Full time

    **Who We Are** CarePros is a leading Children's Services Agency that provides Trauma-Informed Personalized Community Care and Agency Foster Care placements to children and youth living with a range of complex medical and behavioural diagnoses. We focus on cultural connection, family reunification and the transition of complex youth with disabilities into...

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada Durabuilt Windows & Doors Full time

    Our values are at the core of everything we do!INNOVATIVE. Think ahead to stay ahead.DRIVER. Stay hungry and act with urgency.OWNERSHIP. No excuses. 100% accountability.CARING. For employees, partners and community.INDIVIDUAL. We work with great people and expect a lot from themWe are one of Western Canada’s largest window and door manufacturers...

  • Executive Assistant

    2 weeks ago

    Edmonton, AB, Canada EightSix Network Inc Full time

    Executive Assistant to Chief Executive Officer - 18838 Part Time / Full Time Executive Assistant to Chief Executive Officer - 18838 We’re looking for an experienced Executive Assistant for our client who is a dynamic leader in their industry. They are committed to innovation, excellence, and making a positive impact in the world. The CEO is at the...

  • Executive Assistant

    4 weeks ago

    Edmonton, Canada Insignia Software Corporation Full time

    **Title**: Executive Assistant **Company**: Insignia Software **Positions**: 1 **Location**: Edmonton, Alberta **Compensation**: $60,000-$70,000 **Who we are**: Insignia Software specializes in library software and other education-industry software. We strive to develop and distribute easy to use software solutions that empower the future of our schools...

  • Executive Assistant

    4 weeks ago

    Edmonton, Canada Open Circle Full time

    Executive Assistant **Summary** Reporting to the Chief Legal and Risk Officer (CLRO), the Executive Assistant is responsible for providing administrative support to the CLRO and Chief Financial Officer (CFO) including calendar bookings, work scheduling, document creation and correspondence preparation. The incumbent is required to maintain confidentiality...

  • Executive Assistant

    5 days ago

    Edmonton, Canada AMA - Alberta Motor Association Full time

    As the Executive Assistant to the VP of Marketing, you are responsible for significant aspects of executive support including managing schedules, key deliverables, coordinating events and preparing executive level communications and reports. You have a high degree of accuracy and velocity and thrive on a deadline. You have the ability to manage multiple...

  • Executive Assistant

    5 days ago

    Edmonton, Canada AMA - Alberta Motor Association Full time

    As the Executive Assistant to the VP of Marketing, you are responsible for significant aspects of executive support including managing schedules, key deliverables, coordinating events and preparing executive level communications and reports. You have a high degree of accuracy and velocity and thrive on a deadline. You have the ability to manage multiple...

  • Executive Assistant

    3 days ago

    Edmonton, Canada AMA - Alberta Motor Association Full time

    As the Executive Assistant to the VP of Marketing, you are responsible for significant aspects of executive support including managing schedules, key deliverables, coordinating events and preparing executive level communications and reports. You have a high degree of accuracy and velocity and thrive on a deadline. You have the ability to manage multiple...

  • Executive Assistant

    3 weeks ago

    Edmonton, Canada Durabuilt Windows & Doors Full time

    Our values are at the core of everything we do!INNOVATIVE. Think ahead to stay ahead.DRIVER. Stay hungry and act with urgency.OWNERSHIP. No excuses. 100% accountability.CARING. For employees, partners and community.INDIVIDUAL. We work with great people and expect a lot from themWe are one of Western Canada’s largest window and door manufacturers servicing...

  • Executive Assistant

    4 weeks ago

    Edmonton, Canada Durabuilt Windows & Doors Full time

    Our values are at the core of everything we do!INNOVATIVE. Think ahead to stay ahead.DRIVER. Stay hungry and act with urgency.OWNERSHIP. No excuses. 100% accountability.CARING. For employees, partners and community.INDIVIDUAL. We work with great people and expect a lot from themWe are one of Western Canada’s largest window and door manufacturers servicing...

  • Executive Assistant

    4 weeks ago

    Edmonton, Canada Durabuilt Windows & Doors Full time

    Our values are at the core of everything we do! INNOVATIVE. Think ahead to stay ahead. DRIVER. Stay hungry and act with urgency. OWNERSHIP. No excuses. 100% accountability. CARING. For employees, partners and community. INDIVIDUAL. We work with great people and expect a lot from them We are one of Western Canada’s largest window and door...

  • Executive Assistant to COO

    3 weeks ago

    Edmonton, Canada Durabuilt Windows & Doors Full time

    Job Description Our values are at the core of everything we do! Innovative.  Think ahead to stay ahead. Driver.  Stay hungry and act with urgency. Ownership.  No excuses. 100% accountability. Caring. F or employees, partners and community. Individual.  We work with great people and expect a lot from them. We are one of Western...