Payroll Supervisor
3 months ago
**Work Arrangements**
- This regular full-time/part-time (35 hours per week) position is available starting September 29, 2024. Regular hours of work are Monday to Friday, 8:30 am - 4:30pm. Shift days and times may change depending on the Department’s need. Occasional evening and/or weekend work may be required. The position is located at the New Westminster campus. Douglas College is committed to supporting a healthy work/life balance for employees. A hybrid work from home arrangement may be considered.**What Douglas Offers**
DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.
**The Role**
- To provide technical and professional assistance in the planning, development, implementation and coordination of payroll functions. Also to provide leadership to the department by supervising staff and coordination of workflow. To provide exceptional client-centered service on a consistent basis to all stakeholder groups.**Responsibilities**
**1. Supervision**
a) Applies the BCGEU collective agreement to daily decision-making within established standards;
b) Supports hiring new staff and evaluates staff including providing orientation and ensuring the provision of appropriate training and professional development;
c) Provides input into staff job descriptions;
d) Participates in the development of staffing plans; perform administrative tasks related to staff coverage (ie. Vacations, flex days, time sheets and employee information records, for support and auxiliary staff);
e) Provides ongoing guidance and training to staff in setting and achieving established standards;
f) Conducts performance evaluations with support staff under his/her responsibility;
g) Directs work of a routine and non-routine nature and establishes priorities where applicable.
**2. Payroll Operations**
a) Processes Excluded payroll;
b) Responsible for transmission of payroll files to bank;
c) Ensures compliance with the requirements of various government bodies and agreements such as Canada Revenue Agency (CRA), Canada Pension Plan, Municipal and College Pension Acts, Employment Insurance Commission, the Workers Compensation Board, and the collective agreements as negotiated with BCGEU and the DCFA;
d) Ensures good quality control is maintained in relation to payroll services to ensure that all employee remuneration and benefits are calculated promptly and accurately, and that accurate records to support those payments are maintained;
e) Advises the College community on payroll issues. Responsible for making repayment arrangements with employees and dealing with garnishee orders from CRA and other agencies in consultation with Manager, Payroll Services & Systems;
f) Communicates current needs in Payroll to the Manager, Payroll Services & Systems. Aligns initiatives to Finance department plans;
g) In consultation with the Manager, Payroll Services & Systems and Human Resources personnel, administers the collective agreement in relation to payroll staff, including participation in hiring decisions, following through on performance management processes as applicable, authorizing overtime, leaves and other similar requests.
**3. Reporting**
a) Prepares a variety of reports including year-end reports for payroll functions, CRA, employee T4s, Workers’ Compensation Board and pension plans;
b) Ensures all returns to relevant government bodies are completed promptly and accurately, and that complete and accurate records to support those returns are maintained;
c) Assists in the development of financial and statistical reports to aid in forecasting, trend analysis, performance management, and analysis of budget to actual results for payroll and benefits information;
d) Monitors changes in the financial information needs of external stakeholders and communicates those changes to the Manager, Payroll Services & Systems so that necessary changes can be coordinated;
**4. Finance**
a) Prepares and approves journal vouchers as required;
b) Prepares monthly reconciliation of payroll general ledger accounts; and ensures that any discrepancies are followed up promptly;
c) Prepares year-end working papers required for external financial audit;
d) Prepares monthly and year-end accruals, working closely with the Manager, Payroll Services & Systems.
**5. Systems and Processes**
a) Analyzes, tests, trains, and implements any changes to system programming and communicates any required changes to the Manager, Payroll Services & Systems;
b) Produces and develops FAST reports for Payroll;
c) Maintains appropriate documentation of payroll and benefits processes and internal controls;
d) Recommends and introduces pro
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