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Halifax Office Services Clerk

5 months ago

Halifax, Canada McInnes Cooper Full time

Are you a motivated and proactive team player with a positive "can do" attitude, looking for a new and exciting challenge? Do you thrive in a fast-paced team environment in which you learn everyday and where you are challenged to think on your feet?

Our Office Services team is seeking an Office Services Clerk to join our Halifax office in a full-time permanent position. As part of the Office Services team, you will provide support to all areas of office services with a strong focus on supporting the document centre, ensuring client needs are exceeded with every interaction.

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What you'll do

**Responsibilities**:
As an Office Services Clerk, you will be responsible for providing support to all areas of Office Services as required including but not limited to:
**Document Centre**:
Prioritizing, organizing and preparing volumes of files for scanning and/or copying;
Performing quality analysis on the images to ensure readability, correct indexing, proper orientation and accessibility;
Liaise with clients to manage expectations of work assigned, set priorities and clarify instructions, as necessary;
Troubleshoot issues with photocopiers and other document production equipment including binding machines;
Provide feedback and identify efficiencies for improvement; and,
Standing for long periods of time.

**Mail/Supplies/Courier**:
Deliver and stock office supplies, courier and mail runs;
Assist with meeting set-ups as required in conference rooms;
Assist with office moves which may include wall hangings, boxes and furniture;
Assist with minor maintenance and setup of furniture and equipment;
Moving of items weighing 20 and 75 lbs as necessary;
Perform overtime as required; and,
Additional duties as required.
What you'll need

**Qualifications**:
Grade 12 diploma from a recognized institution;
One (1) year work experience in a similar role;
Exceptional technology skills, with proficiency in all aspects of Microsoft Office in addition to a working knowledge of PDF Conversion programs for PDF editing;
Above average knowledge of photocopying equipment including ability to trouble shoot;
Strong organizational and time management skills for a high volume, deadline driven environment with the ability to be flexible to changing priorities;
Demonstrate exceptional attention to detail;
Exceptional communication skills, a special focus on client service and the highest degree of professionalism;
Knowledge of court requirements for document preparation would be an asset; and,
A positive attitude and enjoy working in a collaborative team environment.
A little bit about us
McInnes Cooper

About MC

McInnes Cooper is among Canada's 25 largest business law firms and the exclusive member of Lex Mundi for Atlantic Canada, the world's leading network of independent law firms. Providing strategic counsel to industry-leading clients here and abroad for more than 160 years, we continue to thrive through our relentless focus on client success.

Our mission? To turn our knowledge, skills, and effort into value for our clients and our communities through dedicated leadership.

Our People

At McInnes Cooper you will find a team that values you. We recognize that our members are key in delivering outstanding client service and we provide a collaborative, professional environment with a member focused culture. We are committed to creating an inclusive work environment that values, respects and supports different perspectives, cultures and experiences.

Diversity & Inclusion

We recognize that our individual differences make us a stronger, more adaptable law firm. We embrace these differences and give all of our members the opportunity to develop their unique skills and talents.

Collective Social Responsibility

We are recognized as a leader and innovator amongst Canadian law firms in the field of Collective Social Responsibility. Our people are concerned citizens who enjoy giving back. Together, we focus on developing ongoing partnerships with community organizations that do amazing work, often despite limited resources and public awareness. As a firm, we have the ability to respond with contributions of time and monetary support, and our people give generously of their skills and effort.

Pro Bono Legal Services

Through our Pro Bono Program, we provide legal counsel to disadvantaged people and organizations that have difficulty gaining access to justice on matters of public interest.

Environmental Stewardship

Like any large organization, our operations leave a footprint on the environment. From paper use and waste production to transportation and energy consumption, we continually look for opportunities to minimize that impact.

Are you interested?
Work With Us

**Our team members have access to**:
Defined-benefit pension plan;
Firm-paid health and dental benefits;
Health spending account;
Personal spending account;
**Time for you**:
Including vacation, personal and sick days.
Our Team - we can't say enough about our people You