Administration Technician

1 month ago

SainteAnnedeBellevue, Canada John Abbott College Full time

**Job Description**:
**IMPORTANT**:Effective immediately

**JOB SUMMARY **UNDER GENERAL AUTHORITY OF THE PROGRAM DEAN AND UNDER THE DIRECT SUPERVISION OF THE MANAGER OF ACADEMIC SUPPORT TO PERFORM VARIOUS TECHNICAL AND ADMINISTRATIVE TASKS TO SUPPORT THE PROGRAM DEANS IN THE ACTIONS AND STRATEGIES RELATED TO THEIR WORK PLANS AND ACADEMIC INITIATIVES.

**DUTIES AND RESPONSIBILITIES**
- Evaluate and promote pedagogical innovations through relevant research and collection of data - ranking results, assessing options.
- Provide Technical and Administrative Support for the Program Deans, their committees, projects and programs/departments as assigned by Supervisor. i.e. Preparation of draft agenda, minute taking, follow up on action items, communicating with all departments concerned.
- Coordinate meetings, communication and research lead, relevant departments and participants. Assist in the formulation of surveys, tabulation of results, and highlight trends from said research.
- Collect data on special projects of an administrative nature (i.e. audit the implementation of college policies, department work plans), tabulate, scrutinize, question and analyze the results.
- Evaluate and promote pedagogical innovation using research, data collection and analysis.
- Assist in the development of Quality Assurance processes and criteria in the academic sector.
- Assist Program Deans in preparation for CRT (Allocation) process, i.e, by analyzing Clara data
- In conjunction with the appropriate administrative services, collect, verify, track, calculate and enter internal and external faculty releases in Clara; create and maintain annual spreadsheet on faculty allocation. Distribute information to Deans and College departments (HR, Research Office, RO).
- Compile year-end and statistical reports related to faculty releases and special projects and provide same to Human Resources and the Registrar’s Office.
- Compile capital request submissions based on evaluation in conjunction with Program Deans; may involve seeking out further information and liaison with all departments concerned.
- Monitor departmental budgets by regular verification of available budget amounts, highlighting any trends or extraordinary transactions, and execute further analysis as may be required. Provide guidance and interpretation to Chairs re departmental budgets.
- Research and compile data from the “Evaluation of Teaching” surveys; survey appropriate parties on relevant topics; prepare and present results to Program Deans.
- Participate in the Evaluation of Teaching through the administration of surveys.
- Perform other related tasks as may be assigned, including the providing of administrative support to other activities in the academic sector as assigned by supervisor.

**EDUCATION**:College diploma (DEC) in an appropriate specialty or a diploma or an attestation of studies which is recognized as equivalent by the competent authority.

**SPECIFIC REQUIREMENTS**
- Ability to edit webpages using the WordPress web platform - Preferred
- Ability to use MS Outlook - including calendar and Office 365
- Ability to record minutes accurately and quickly
- Comprehensive knowledge of Omnivox and Clara - Preferred
- Thorough knowledge of college procedures, policies and programs is preferred.
- Advanced level of English - oral and written.
- Intermediate level of French oral and written comprehension. Basic written.
- Ability to multitask and take on new projects as needed.
- Ability to organize work efficiently and accurately with minimum supervision.
- High level of client service and diplomacy with students, internal staff and the public.
- High level of confidentiality and discretion in dealing with sensitive issues.
- Ability to produce effectively under pressure.
- Ability to work well as a member of a team.
- Ability to deal pleasantly and efficiently with people.
- Problem solving and analytical skills.

**Required Tests**:
Testing may be required to demonstrate knowledge of:

- Word (advanced)
- Excel (advanced)
- PowerPoint (intermediate)
- English advanced (oral)
- English advanced (written)
- French - intermediate oral, written comprehension and basic written
- Problem solving and analytical skills

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