Dinos Camp Coordinator- Active Living-faculty of

2 weeks ago

Calgary, Canada The University of Calgary Full time

**Description**

The **Active Living **in the **Faculty of Kinesiology** is currently seeking a Full-time Limited Term **Dinos Camp Coordinator **for approximately 24 months.

The University of Calgary Active Living is dedicated to enriching the community by providing exceptional experiences through its facilities, programs, and services, fostering lifelong active living for all. With a vision centered on community enrichment and a mission to excite, educate, and empower through active living, the organization is guided by a set of core values that include respect, inclusion, integrity, leadership, and a commitment to fun.
Strategic priorities focus on delivering excellence in experiences, enhancing the student learning experience, connecting with local and international communities, fostering equality, diversity, inclusion, and indigeneity, enriching facilities and spaces, and fostering world-class research and innovation through collaboration with academics.

The Dinos Youth and Community Programs are offered by Athletics with leadership from UCalgary Youth Programs which are hosted by Active Living. The Dinos have a rich history of athletic excellence. The youth and community programs play an important role in contributing to the department's goals and long-term strategic plan.

The Dinos Youth and Community Programs provides various types of events and offerings to approximately 1,500 participants generating annual revenues over $500,000.00 per year. Coordinating this program requires discretionary decision making about programs, pricing, staffing, resource allocation and resolution of customer complaints. Work is driven by simultaneous deadlines at periods of time during the year. Peak periods (May-September) are stressful because of high volume. In addition to summer camps this position is responsible for the year-round programs, events, and other Dinos Athletics offerings.

This position reports to the Youth Programs Manager (Active Living), with a dotted line to the Associate Director of Athletics, Operations. This position is full time, Monday to Friday 7 hours per day, 35 hours/ week. There will be times when overtime is required either weekends or evenings. If overtime hours are earned they are expected to be used up within 4 months before that coming January.

**Summary of Key Responsibilities** (job functions include but are not limited to):

- The position requires management of a team of young instructors, leaders, mentors and volunteers who need regular coaching and mentoring
- Full scope of the recruitment and hiring process including screening, making hiring decisions, completing references and offering employment to a variety of those delivering the program, increased responsibilities within this area within the pre-season (March) to the end of the summer (September)
- Responsible for delegation of work and responsibilities to successfully ensure a positive summer experience for those participating in the programs. This includes assignment of work and hours of team members, managing schedules and authorizing any vacation
- Performance management, providing positive feedback and encouragement as well as dealing with any performance issues of the staff
- Formal evaluation of staff through appropriate methods
- Supervising and coordinating staff, specifically schedules and any vacation requests
- Authorizing overtime as required and ensuring accurate records
- Public accountability, as the "face" of the program and dealing with partners, funders and sponsors as well as internal stakeholders within Kinesiology as well as the University of Calgary, especially as it relates to the summer camps
- Interacting with parents (customer) to answer questions and respond to concerns regarding their children or the camp program
- Ultimate responsibility for the safety and security of the staff, stakeholders and the children while they are participating in programs
- Participate in the University of Calgary Summer Camps team (meeting of coordinators and managers of all summer camps on campus)
- Managing an assigned budget of approximately $500,000
- Provide budget updates as requested
- Responsible for procurement of supplies as needed and available through budget
- Managing discretionary funds prudently and responsibly, including ensuring all necessary policies regarding expenses are followed and funds are accurately accounted for.
- Overall financial responsibility for the success (financial) of the programs to ensure viability year over year
- Setting the strategic direction for the programs, including introducing new ideas for the programs, staying current on research and findings with regards to the concept athletics and physical activity for kids
- Preparing a clearly articulated annual plan for the programs, with goals, objectives, strategies, tactics and measures that demonstrate the effectiveness and reach of the programs.
- Preparing comprehensive annual reports for donors and the public
- Prepa

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