Office Manager

2 months ago

Cambridge, Canada Q Pharm Inc Full time

Answer and direct phone calls in a polite and friendly manner
- Greet all guests and schedule appointments, travel arrangements.
- Accounts receivable and accounts payable duties; ie: entering invoices on daily basis, including and checking they are assigned to correct General Ledger.
- Identifying invoices that are overdue and have not been received.
- High volume of supplier statement reconciliation.
- Manage contract and price negotiations with office vendors, service providers.
- Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored.
- Perform a variety of administrative duties, as generating and distributing memos, letters, spreadsheets, forms, sorting and distributing incoming mail.
- Prepare and send invoices, maintatin client databases, track amounts, and handle all internal documents.
- In charge of all logistics, custom documents for all freight of land/air travel including large shipments of equipment from the US.
- Handling all custom and dangerous goods documentation for delivery accross the border.
- Purchase goods, materials, components, or services in line with specified cost, quality and delivery.
- Ongoing purchase of Pharmaceutical raw ingredients and cosmetics for the Science Department.
- Negotiate appropriate contracts for pricing and supply.
- Track incoming inventory, that all deliveries are on time and in good condition.
- Handle denatured liquor licence (Excise Duty) and monthly liquor returns with the CRA.

**Requirements and skills**
- Proven experience as an **office manager**, office assistant or relevant role
- Outstanding communication and interpersonal abilities
- Excellent organizational and leadership skills
- Familiarity with office management procedures and basic accounting principles
- Excellent knowledge of MS Office and office management software (ERP etc.)
- Quickbooks experience an Asset.
- High school diploma; BSc/BA in office administration or relevant field is preferred

**Job Types**: Full-time, Permanent

**Salary**: $20.00-$21.00 per hour

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

COVID-19 considerations:
NO

Work Location: One location

Expected start date: 2023-01-06

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