Administrator

2 weeks ago

Peterborough, Canada Ontario Federal of Snowmobile Clubs - District 2 & 3 Full time

**Skills and Qualifications**:
**District Administrator, under the direct supervision of the District Manager, will be responsible for the following**:

- The Administrator will act, upon request, as a troubleshooter for the clubs with Ministries, corporate entities, and private landowners regarding permits and land use.
- The Administrator will assist clubs in dealing with Ministries and corporate entities as required.
- The Administrator will coordinate special district-wide projects such as seminars, compliance audits, etc.
- The Administrator will provide centralized communication to and from clubs regarding OFSC programs, district programs, and other entities, i.e. Safe Operating Procedures (SOP) that deal with snowmobiling.
- The Administrator will represent the Districts at various snowmobile shows and through the media, i.e. Facebook, District websites.
- The Administrator will be the liaison and make all the arrangements for the Toronto Snowmobile and Sledarama Show (staffing, scheduling, give away, etc.) and any others the District Board deems necessary (unless a volunteer has offered to do this). In the event there is no volunteer(s), to take care of the show booth, it will revert back to the District Administrator until such time as a new volunteer is found.
- The Administrator will set up for these shows as required.
- The Administrator will coordinate various programs at the District level including contacting and providing information to clubs, arranging venue, equipment and meals, and monitoring and logging attendance, i.e. Signage Training, Stakeholders’ meetings, schedule of events, Health and Safety programs, etc.
- The Administrator will assist the District Board in representing the District Association with all levels of government, media and the public.
- The Administrator will maintain District office hours conducive to the needs of the clubs, the District Board and to meet OFSC requirements, within the parameters of the labour legislation of Ontario.
- The Administrator will be the individual responsible for arranging, recording and issuing the minutes of district meetings, Board meetings, Groomer/Trails Committee, etc.
- The Administrator is also required to keep recordings of the meetings for one year and transfer them to the Secretary when requested or at the end of the year.
- The Administrator will manage the ITG and the updating of the ITG Club Tool; i.e. opening, closing and revising trails
- The Administrator will be responsible to coordinate the creation of the maps for the Snowmobile Trail Guide each year by contacting and providing advertising information to current and new advertisers, following up as required and liaising with the designers to ensure completion of the maps for the Snowmobile Trail Guide in a timely manner.
- The Administrator will oversee input by the clubs of Landowner Agreements into the Landowner Tool, make changes and enter District agreements as required.
- The Administrator will attend all District Administrator monthly meetings and any sessions on training for OFSC tools.
- The Administrator will coordinate the gathering of groomer log information by maintaining contact with Groomer Coordinators for each club, ensuring accurate information is being recorded on the groomer logs, receiving and logging all pertinent information from each club’s groomers, preparing Excel spreadsheets and compiling a workbook of same to be sent to the District Manager for reconciliation each season.
- The Administrator will answer the District messaging systems and take appropriate action.
- The Administrator will perform any other duties as assigned by the District Manager
- The Administrator will assist the District President, as requested by the President.

**Salary**: $50,000.00-$56,000.00 per year

**Benefits**:

- Flexible schedule
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekend availability

Work Location: Hybrid remote in Peterborough, ON K9J 4R4

Application deadline: 2023-04-28
Expected start date: 2023-05-15

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