Advisor, Public Affairs

3 weeks ago

Montréal, Canada Canadian National Railway Full time

At CN, everyday brings new and exciting challenges. You can expect an interesting environment where you’re part of making sure our business is running optimally and safely―helping keep the economy on track. We provide the kind of paid training and opportunities that long-term careers are built on and we recognize hard workers who strive to make a difference. You will be able to thrive in our close-knit, safety-focused culture working together as ONE TEAM. The careers we offer are meaningful because the work we do matters. Join us

**Job Summary**

The Advisor, Public Affairs is responsible for coordinating business donations, sponsorships, and events to maximize impact. The role is accountable for business organization relationships, sponsorships, event logistics, merchandise orders, event communications, and facilitating appearances by Little Obie and Milo. Additionally, tasks involve coordinating shipping, activating corporate sponsorships, developing team calendars and budgets, improving file systems, and handling expense claims and contracts.

**Main Responsibilities**

**Donations and Sponsorships**
- Plan and coordinate CN involvement at business events in collaboration with other team members, to maximize value and increase impact
- Act as the primary contact for business organizations
- Coordinate contract renewals and membership benefits
- Enter invoices in Systems, Applications and Products (SAP) and follow up on outstanding invoices and membership renewals
- Coordinate the business organization sponsorships of events and programs
- Coordinate logistics for CN’s sponsorship and participation in trade shows, conferences and events, working with local suppliers and Évoila Productions
- Handle orders for CN promotional merchandise for business organization events (e.g., budget, inventory, distribution, and invoicing in collaboration with main suppliers)
- Coordinate the production of deliverables related to event sponsorships communications materials
- Plan and coordinate events associated with Little Obie and Milo appearances including managing requests, logistics and coordination of activities in collaboration with Mechanical, Operations, CN Police Service (CNPS) and Top Marketing
- Plan and Coordinate shipping of swag and booth items for events attended by Public Affairs (PA) team
- Activate Corporate sponsorships approved by regional Public Affairs Managers and coordinate an annual review of participation

**Public Affairs**
- Develop a team calendar to ensure consistent team coverage throughout the year
- Develop and handle team budgets for monitoring and reporting purposes throughout the year
- Develop and organize a team file structures and systems to improve ease of access and help respond to possible audits
- Handle the Borealis database to improve user functionality, reduce administrative burden and improve system performance

**Team Support**
- Complete and submit expense claims for Directors and coordinate reimbursement for member expenses related to advisory groups like the CN Agricultural Advisory Council
- Lead the establishment, review, and renewal of team contracts with suppliers, in partnership with regional Public Affairs Leads, to ensure consistent value and due diligence
- Process billing of contracts

**Working Conditions**

The role has standard working conditions in an office environment with a regular workweek from Monday to Friday. Due to the nature of the role, the incumbent must be able to meet tight deadlines, handle pressure, and stress and be available to work outside of regular hours as required. The incumbent must be able to handle confidential information.

**Requirements**:
**Experience**
- Between 3 to 5 years of relevant experience
- Experience in marketing, sponsorship, and donations or event management

**Education/Certification/Designation**
- Bachelor’s Degree or College Diploma in Marketing, Communications or equivalent

**Competencies**
- Demonstrates agility and drives change
- Collaborates with others and shares information
- Seeks and values all perspectives
- Sets direction and inspires others
- Communicates with impact
- Demonstrates active listening
- Identifies needs and finds solutions to create value for all stakeholders

**Technical Skills/Knowledge**
- Knowledge of Microsoft Office (Word, Excel)

**About CN**

CN is a world-class transportation leader and trade-enabler. Essential to the economy, to the customers, and to the communities it serves, CN safely transports more than 300 million tons of natural resources, manufactured products, and finished goods throughout North America every year. As the only railroad connecting Canada’s Eastern and Western coasts with the Southern tip of the U.S. through a 19,500 mile rail network, CN and its affiliates have been contributing to community prosperity and sustainable trade since 1919. CN is committed to programs supporting social responsibility and environmental stewardship. At CN, we work a

  • Board and Legal Affairs Assistant

    4 weeks ago

    Montréal, Canada Canadian Public Accountability Board Full time

    Welcome to CPAB - Canada’s Public Company Audit Regulator The Canadian Public Accountability Board oversees public accounting firms that audit reporting issuers. We promote audit quality through proactive regulation, robust audit assessments, dialogue with domestic and international stakeholders, and practicable insights that inform capital market...

  • Advisor - Legal Affairs

    4 weeks ago

    Montréal, Canada Desjardins Full time

    At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should...

  • Board and Legal Affairs Assistant

    4 weeks ago

    Montréal, QC, Canada Canadian Public Accountability Board Full time

    Welcome to CPAB – Canada’s Public Company Audit Regulator The Canadian Public Accountability Board oversees public accounting firms that audit reporting issuers. We promote audit quality through proactive regulation, robust audit assessments, dialogue with domestic and international stakeholders, and practicable insights that inform capital market...

  • Senior Advisor, Public Relations

    7 days ago

    Montréal, QC, Canada GardaWorld Full time

    Select how often (in days) to receive an alert: Senior Advisor, Public Relations Business Unit: Corporate Career Area: Operations and Administration Location: Montréal, Quebec, CA At GardaWorld, there is a whole career waiting for you! GardaWorld is currently looking for a Senior Advisor, Public Relations The ideal candidate will be...

  • Corporate Governance

    1 month ago

    Montréal, Canada Canadian Public Accountability Board Full time

    We’re looking for a Corporate Governance & Legal Affairs Coordinator to join our team Who we are? The Canadian Public Accountability Board (CPAB) is Canada’s independent, public company audit regulator. Charged with overseeing audits performed by registered public accounting firms, CPAB contributes to public confidence in the integrity of financial...

  • Student Affairs Administrator

    1 month ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Department of Mathematics and Statistics Position Summary: Reporting to the Manager, Administration in the Department of Mathematics and Statistics, the Student Affairs Administrator will provide guidance and support to a diverse student population in response to their academic goals and needs,...

  • Gouvernance D’entreprise Et Affaires Juridiques

    1 month ago

    Montréal, Canada Canadian Public Accountability Board Full time

    Nous sommes à la recherche d’un coordonnateur, Gouvernance d’entreprise et affaires juridiques pour notre équipe. Qui nous sommes Le Conseil canadien sur la reddition de comptes (CCRC) est l’organisme de réglementation indépendant de l’audit des sociétés ouvertes du Canada. Chargé de superviser les audits effectués par des cabinets...

  • Advisor Media Relations

    1 month ago

    Montréal, Canada Canadian National Railway Full time

    At CN, everyday brings new and exciting challenges. You can expect an interesting environment where you’re part of making sure our business is running optimally and safely―helping keep the economy on track. We provide the kind of paid training and opportunities that long-term careers are built on and we recognize hard workers who strive to make a...

  • Medical Advisor

    4 weeks ago

    Montréal, QC, Canada Theratechnologies Inc. Full time

    Medical Advisor | Endocrinology Position Summary Theratechnologies’ is a company with a Global Medical Affairs organization that is truly unique. Medical Affairs focuses in three therapeutic areas with specific patient types in order to improve quality and length of life. Our teams focus on the metabolic health of the HIV population including the...

  • Student Affairs Coordinator

    1 month ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Under the direction of the immediate supervisor, provides administrative support for academic student affairs. Provides detailed information on policies and academic regulations. Verifies processes and approves documents related to admissions, registration, graduation and submission of grades....

  • Medical Advisor

    2 weeks ago

    Montréal, Canada Theratechnologies Inc. Full time

    Medical Advisor | EndocrinologyPosition SummaryTheratechnologies’ is a company with a Global Medical Affairs organization that is truly unique. Medical Affairs focuses in three therapeutic areas with specific patient types in order to improve quality and length of life. Our teams focus on the metabolic health of the HIV population including the long‐term...

  • Medical Advisor

    1 week ago

    Montréal, QC, Canada Theratechnologies Inc. Full time

    Medical Advisor | EndocrinologyPosition SummaryTheratechnologies’ is a company with a Global Medical Affairs organization that is truly unique. Medical Affairs focuses in three therapeutic areas with specific patient types in order to improve quality and length of life. Our teams focus on the metabolic health of the HIV population including the long‐term...

  • Medical Advisor

    1 week ago

    Montréal, QC, Canada Theratechnologies Inc. Full time

    Medical Advisor | EndocrinologyPosition SummaryTheratechnologies’ is a company with a Global Medical Affairs organization that is truly unique. Medical Affairs focuses in three therapeutic areas with specific patient types in order to improve quality and length of life. Our teams focus on the metabolic health of the HIV population including the long‐term...

  • Medical Advisor

    1 week ago

    montréal, Canada Theratechnologies Inc. Full time

    Medical Advisor | Endocrinology Position Summary Theratechnologies’ is a company with a Global Medical Affairs organization that is truly unique. Medical Affairs focuses in three therapeutic areas with specific patient types in order to improve quality and length of life. Our teams focus on the me

  • Student Affairs Officer

    7 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Reporting to the Director, Administration and Finance, and the Associate Dean, Undergraduate Dental Education, the incumbent will oversee all student affairs functions at the Faculty as well as the undergraduate dental education (DMD) program. The role is responsible for senior...

  • Medical Advisor

    4 weeks ago

    Montréal, QC, Canada Theratechnologies Inc. Full time

    Medical Advisor | Endocrinology Position Summary Theratechnologies’ is a company with a Global Medical Affairs organization that is truly unique. Medical Affairs focuses in three therapeutic areas with specific patient types in order to improve quality and length of life. Our teams focus on the metabolic health of the HIV population including the...

  • Medical Advisor, Nephrology

    4 days ago

    Montréal, QC, Canada Otsuka Canada Pharmaceutical Inc Full time

    Department: Medical and Regulatory Affairs Reports To: Senior Director, Medical Affairs, Nephrology Summary of Purpose: Support Medical Affairs activities for Nephrology portfolio products. Provide fair balanced, objective, scientific input and education about disease state, therapeutic landscape and Nephrology portfolio product(s). Continuously expand...

  • Student Affairs Coordinator

    7 days ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative support for academic student affairs. Provides detailed information on policies and academic regulations. Verifies, processes and approves documents related to admissions, registration, graduation and...

  • Head Government Affairs

    7 days ago

    Montréal, Canada Core Healthcare Full time

    Lead the development and execution of government and public affairs strategies, working closely with the provincial and federal government - Shape the public and health policy environment, R&D, production, international trade, finance and fiscal policy - Stay on top of changing political dynamics and government policies, identify emerging external challenges...

  • Communication Advisor

    1 month ago

    Montréal, Canada Sii Full time

    Partenaire technologique des grandes entreprises depuis 1979, le Groupe SII est au cœur de l'économie de l'innovation avec 10 000 collaborateurs, une présence internationale dans 20 pays, et un chiffre d’affaires supérieur à 520 millions de dollars canadiens. SII Canada, installée à Montréal et Toronto, a pour objectif d'apporter des solutions à...