Personal Assistant/ Admintration/ Social Media Manager

7 days ago

St Thomas, Canada Ryan Featherstone- Royal LePage Triland Full time

**About us**

Ryan Featherstone is a Royal LePage Triland agent that services London and south all the way to Port Stanley. Seeking personal assistant to preform a great many diverse tasks. We are professional, customer-centric, fun, and our goal is to Blow up on Social Media, improve the client experience, grow sales revenue and to take over the world.

**Can operate mostly remotely with some in person requirements when needed.**

**Duties**:
1. Mailing list maintenance and upkeep

2. Field sign calls

3. Fill out all of your paperwork/forms

4. Runner and errand duties

5. Insepection scheduling and paperwork follow-up

6. Schedule repairs and resolution items on inspection

7. Order items of routine repair as directed by agent

8. Proofreading materials (MLS, ads, borchures, etc.)

9. Bid out prices from vendors for supplies and/or repairs

10. Create and maintain your CRM systems and checklists

11. Coordinate seminars and classes about real estate

12. Improve systems and operations for the team

13. Preparation of amend/extends, contracts, inspection notices

14. Title work review and resolution of potential problems

15. Create home books

16. Enter and update MLS information

17. All file processing (internal paperwork)

18. Help with community activities you are involved in

19. Schedule appointments and meetings

20. Make your business travel arrangements

21. Order office and real estate supplies

22. Remind you of appointments; confirm appointments with others

23. Scanning and faxing documents

24. Filing and organization

25. Data entry

26. Track down missing signatures and paperwork

28. Answer incoming communication

29. Forward calls or take messages for the agent

30. Secure documentation and information prior to listings

31. Monitor your continuing education requirements

32. Register you for updated classes and mandartory course updates

33. Keep office organized

34. Keep up-to-date on new technology

35. Create pre-listing packets for potential listings

36. Schedule walk-thru appointments prior to closing

**Marketing Duties**

1. Creating of monthly newsletter or mailer

2. Scour social media accounts for potential business

3. Interact with clients on social media; add contacts

4. Brainstorm new ways of generating business

5. Ghost write articles on your behalf

6. Create brochures and flyers for properties

7. Advertising and marketing letters/updates to sellers

8. Coordination of advertising opportunities and/or open houses

9. Create and mail Just Listed & Sold Sold cards/letters

10. Create farming materials

11. Create virtual tours of homes

12. Take professional photos of homes & uploads to websites

13. Create and maintain a personal website

14. Upload and manage listing syndication (on other websites)

15. Create a blog and ghost write articles for you

16. Create a personal brochure for you and your team

17. Update your personal bio and resume

18. Post testimonials on social media and your website

9. Create, maintain and update social media sites

20. Institute and execute a coordinated business and marketing plan

21. Coordination and scheduling of all direct mail

22. Labeling direct and prepping direct mail

**Client Care Duties**

1. Schedule incoming and outgoing showings

2. Follow-up on showing feedback

3. Send out post-closing survey to clients and track feedback

5. Pick up and deliver closing gifts

6. Create pop-by items for delivery

7. Deliver pop-by's to clients

8. Send out closing reminders to clients

9. Home anniversary & birthday cards/gifts

10. Call past and current clients

11. Create a list of clients for you to call or write notes to

12. Send handwritten notes

13. Organize client parties or get togethers

14. Mail out holiday cards

15. Order schwag and personalized giveaways

16. Send out utility information and helpful hints before closing

**Licensed Assistant Duties**

1. Floor/office duty

2. Measure homes

3. Attend closings

4. Sign, lockbox, and brochure installation

5. Put up riders on signs

6. Follow-up on loan process & appraisals

7. Event planning

8. Order possible loan scenarios on listings from lenders

9. Follow-up with buyers on credit repair or qualification issues

10. Show property

11. Host open houses or sit on-site for new construction

12. Fill all brochure boxes

13. Assistance with CMAs

14. Check vacant properties to ensure security and no maintenance issues

15. Preview properties

16. Pitch your properties or services at networking meetings

17. Represent you at a trade show or event

18. Cold calling

19. Farm an area

20. Be on-call while you are on vacation or unavailable

21. Any prospecting activities you can think of

22. Manage internet leads

23. Write ad copy/remarks for MLS

24. Scrub and qualify leads

**Qualifications**:

- Looking ideally for someone with experience in the corporate world
- Have driver's license and transportation
- Proven experience managing social media platf

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