Administrative Assistant

2 months ago

Toronto, Canada Goodmans LLP Full time

Goodmans LLP is internationally recognized as one of Canada’s leading and most innovative law firms. We offer market leading expertise in M&A, corporate, securities and finance, private equity, real estate, tax, restructuring, litigation and other business-related specialties.

**What makes Goodmans a great place to work?** Knowing you are part of a team that will ensure you feel valued, connected and supported. We are committed to fostering a dynamic and engaging culture that values diversity, equity and inclusion. If you are looking for a challenging and rewarding opportunity, then this is the place for you. Join us and put yourself in good company

We are looking for a full-time **Administrative Assistant**. As a key member of the Administrative team, you will be reporting to the Managing Director. In this role, you will be responsible for supporting the Managing Director with scheduling, presentations, data analysis, research, event coordination, communications, and other administrative support.

**Responsibilities**:

- Coordination of Executive Committee meetings and other governance-related activities, including scheduling, preparation and distribution of meeting materials, drafting correspondence and letters, and logístical support of the meetings.
- Organization and maintenance of calendar for the Managing Director, including scheduling appointments, meetings, and other engagements.
- Production of professional and accurate documents generated in a timely manner, including visual presentations.
- Analysis of data and information to provide insights and recommendations.
- Conduct, synthesize and report on basic research as requested.
- Act as project manager for special projects as requested.
- Work with the events team to coordinate Partners meetings and other Chair initiated events.
- On an ad-hoc basis, support various events in day-of logistics and execution.
- Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
- Over-flow administrative support when needed to the Director, Finance.
- Handle confidential and non-routine information with appropriate discretion at all times.
- Contributes to the promotion of a positive and professional work environment through teamwork and professional conduct demonstrating integrity and respect at all times.
- Performance of other duties as assigned in order to meet the overall goals and objectives of the Firm.
- Demonstrate alignment with the culture and core values of the organization.
- Other duties as assigned.

**Requirements**:

- Minimum 5 years of relevant experience in an administrative/professional support function.
- Post-secondary degree in related field of study.
- Excellent written & verbal communication skills.
- Strong analytical and numeracy skills.
- Superior customer service skills, with an aptitude to build and maintain internal and external client relationships.
- Demonstrates good judgment, a problem solving and value-add mindset, with exceptional attention to detail and the ability to anticipate client needs.
- High level of responsiveness, plans ahead and works within deadlines.
- A team player with a positive attitude and flexible approach.

**We Offer**:

- A comprehensive benefits package, including: health and dental benefits; vision care; employee assistance program; life insurance; short and long-term disability; extended mental health benefits; a fitness allowance; and RSP matching program
- Competitive compensation and vacation package
- Continuing professional development opportunities
- Various social events and wellness activities throughout the year
- Business casual dress code
- A short walk from Union subway station and accessible from the path
- Please note that in light of Goodmans LLP/Goodlaw Services Limited Partnership’s COVID-19 vaccination policy, applicants who receive a conditional offer of employment from the firm will be required to provide proof of being fully vaccinated with all required doses of a COVID-19 vaccine approved by Health Canada. Individual requests for accommodation will be considered on the basis of medical grounds and/or because of creed/religion._

Work Location: In person

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