Field Billing Administrator

2 weeks ago


Leduc, Canada Wrangler Rentals Full time

**Field Billing Administrator**

The Field Billing Administrator reports to the CFO and works in alignment with all Field Superintendents and the Field Billing Lead. They provide administrative support to contracted sites. Field Billing Administrator drives the communication & internal activities of internal partners (Service, Logistics and Manpower) to ensure the job (rental equipment / service) have continuity to meet premium customer service to the job. The Administrator ensures full project / job (rental / service) information is accurate and available to all internal parties as needed and handles internal administration of the project. As a member of the Field Support Group the Field Billing Administrator is accountable for the following outcomes:

- Ensuring continuity of order (rental or service) management through all the internal parties
- Consistently positive admin experience for the external and internal customers
- Data integrity per project
- Ensuring a sense of urgency when consultants request pre invoices for rentals

**Essential Functions: Facilitate dumb iron jobs / projects, ensuring DMS (ERP System) integrity and administration**
- From the delivery ticket create a new order for the customer
- Communicate with customer over invoice frequency
- Create invoice for rebillable work order
- Follow up the rental order as it progresses through internal stages to provide continuity and ensure deadlines are met
- Prepare invoices and support documentation to the consultant for approval in a timely manner
- On receipt of approved pre-invoice, final invoice and submit for payment
- Update rig tracker template
- Post all AR receipts in DMS
- Credit Collection
- Posting Invoices to customer Electronic Payment Systems (Open Invoice, Cortex, Pandell)
- Send rental days to sub-renters ensuring timely receipt of invoice in order to rebill customer
- Vacation cover for Field Billing Lead

**Qualifications**:

- Minimum 2 years’ experience in business admin, order management, CSR or project coordination type roles
- Experience managing orders or projects with an ERP or database system
- Experienced at communication with various personality types/various levels of urgency or challenge and able to adjust personal style accordingly
- Business Admin Diploma or Degree an asset
- Oil Field or mining industry experience an asset

**Salary**: $55,000.00-$63,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Leduc, AB T9E 0R8: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Seasonal peaks of work load will require increased hours and commitment levels accordingly on occasion, would this create any issues?

**Education**:

- Secondary School (required)

**Experience**:

- administration: 2 years (required)

**Language**:

- English (required)

Work Location: In person

Application deadline: 2023-07-07
Expected start date: 2023-07-24



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