Administrative Secretary

2 weeks ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Administrative Secretary

**Department/Unit**
- Mechanical Engineering

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S085-24

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $25.26 - $31.97 per hour ($42,687 - $54,033 per annum, 32.5 hours per week)

**Classification**
- C5

**Provisional Statement**
- This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Mechanical Engineering accredited program at Dalhousie University provides a well-blanced technical and experiential education to undergradaute and graduate students. The Mechanical Engineering Department, through its faculty members, research engineers, and graduate students, also does leading research in the areas of materials, controls, thermofluids and energy, and solid mechanics. Reporting to the Department Administrator, the Administrative Secretary will provide support to faculty, staff, and students in the Department of Mechanical Engineering.

**Key Responsibilities**
- Coordinate the daily office activities of the Department.
- Provide administrative support to the Department Head, Department Administrator, Graduate Coordinator, Undergraduate Coordinator, and Co-op Coordinator.
- Act as a resource and administrative support for faculty, staff, graduate students, and undergraduate students in the department.
- Provide support to the Department’s academic programs, assist with academic timetable submissions and edits, arrange defenses, maintain graduate student files, and enter and collate data.
- Prepare and format a wide range of documents and materials, ensure office equipment and department space is maintained, manage access and keys to space.
- Liaise with other administrative and academic units throughout the Faculty and University.

**Note**
- Due to operational requirements, the successful applicant is required to work in-person on campus.

**Required Qualifications**
- Business/office administration program with three to five years’ related work experience (or equivalent combination of training and experience).
- Demonstrated experience in maintaining accurate records, prioritizing, coordinating workflow and functioning at a high level of productivity without supervision.
- Excellent communication and organization skills as well as the ability to work as a team and independently.
- Ability to accomplish goals and problem-solving under pressure and time constraints.
- WHMIS and associated safety training is required but can be provided once employed.

**Assets**
- Previous experience with undergraduate and graduate academic program administration.
- Knowledge of Brightspace and/or a university environment.

**Job Competencies**
Self-Awareness & Professionalism
- Integrity
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 1

**Open Date**
- 03/11/2024

**Close Date**
- 03/25/2024

**Open Until Filled**
- No

**Special Instructions to Applicant

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