167267-67 - Executive Assistant - Joseph Brant

3 weeks ago

Burlington, Canada Joseph Brant Hospital Full time

**Position Available**:Executive Assistant to the President and CEO
- **Status**: Regular Full-Time
- **Department**: Joseph Brant Hospital Foundation
- **Rate of Pay**: $70,000 - $80,000 Annually**The Opportunity**

We are seeking a dynamic and enthusiastic administrative professional to join Joseph Brant Hospital Foundation as the **Executive Assistant **to the President & CEO.

Reporting to the President & CEO, the Executive Assistant (EA) is responsible for providing all facets of excellent administrative support to the President & CEO and the Foundation Board of Directors. The EA acts as the point person for internal and external stakeholders in a demanding and professional environment. They are responsible for managing schedules, producing first-rate documentation, governance activity oversight with respect to Board of Directors operations, and anticipating the professional needs of the President & CEO and the Foundation’s Board of Directors.

In addition, the EA will be required to work closely with the Hospital’s Senior Leadership Team and their administrative assistants, interacting with business and community leaders, donors of all levels, vendors and professional affiliates.

These responsibilities are accomplished while actively participating in a fast-paced, team environment with multiple priorities and competing deadlines.

**About Joseph Brant Hospital**

Joseph Brant Hospital (JBH) is a full-service community teaching hospital located in the growing and thriving community of Burlington, Ontario, serving more than 185,000 residents in Halton, Hamilton, Waterdown, Flamborough and Stoney Creek. It is honoured to be recognized as one of Hamilton Niagara’s Top Employers for nine (9) consecutive years, with a skilled staff of 194 physicians, 2,016 full
- and part-time staff, and more than 300 volunteers.

JBH is a Clinical Education site in conjunction with McMaster University and is designated as an Academic Community Teaching Hospital. Its expanded campus includes the state-of-art Michael Lee-Chin & Family Patient Tower, featuring a new Emergency Department, 172 acute inpatient beds, 9 new Operating Rooms, and a post-anesthetic care unit to support expanded medical, surgical, and outpatient services. JBH is also a partner member of the Burlington Ontario Health Team.

**About Joseph Brant Hospital Foundation**

Joseph Brant Hospital Foundation was founded in 1976 to support Joseph Brant Hospital. We are committed to engaging our community, inspiring investment in our Hospital, and ensuring exceptional healthcare for our community. We work to be the catalyst that enables philanthropy for our Hospital to thrive through the generosity of our supporters, with a commitment to equity, diversity and inclusion in partnership with Joseph Brant Hospital.

The Our New Era Campaign in support of the new JBH surpassed its goal of $60M in 2017 raising an unprecedented $65M, enabling the incredible transformation of our Hospital, and having a tremendous impact on our community for generations to come.

With the successful conclusion of the capital campaign, the Foundation continues to raise $10M+ annually and is poised to leverage the overwhelming support of the community to support new and emerging priorities which will continue to support our Hospital’s vision of providing exceptional healthcare.

In January 2024, the Foundation announced a lead gift of $5M to the For All Minds Campaign, which will support of the redevelopment of Mental Health and Addictions care spaces at JBH.

The Foundation is governed by a team of community volunteer leaders and is managed by a dedicated staff of professionals who ensure that every donation is used effectively and efficiently to meet the needs of patients and their families.

**Key Responsibilities**
- Managing all calendar activities of the Foundation President & CEO;
- Providing superior administrative support to the Foundation Board of Directors and its various committees and board meetings;
- Scheduling meetings, including circulation of meeting notices and schedules, preparation and distribution of agendas and relevant materials, arrange room bookings, a/v requirements and refreshments, attending (where appropriate), taking minutes and preparing reports;
- Preparing correspondence;
- Liaising with Foundation and Hospital staff;
- Dealing with confidential matters including active solicitations, board matters and HR related issues;
- Provide back up support to other Foundation staff as appropriate and as needed;
- Support colleagues and maintain a professional attitude and work ethic;
- Maintain a high degree of motivation and superior work ethic consistent with the employment philosophy of the Foundation;
- Participate actively as a member of the Foundation Team;
- Other duties as assigned.

**Qualifications and Experience Required**
- Graduate of a community college program in Office Administration or equivalent;
- A minimum of 7 to 10 years of professional

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