Manager, Budget and Contract Management

4 weeks ago

Surrey, Canada DIVERSEcity Community Resources Society Full time

**Manager, Budget and Contract Management**:
DIVERSEcity Community Resources Society Surrey, British Columbia

DIVERSEcity Community Resources Society is seeking a full-time** Manager, Budget and Contract Management** to oversee and provide support to our finance and contract management team. Reporting to the Director, Finance, the Manager is responsible for Budget and Contract Management operations of DIVERSEcity.

The incumbent will plan, organize, direct, manage and review the work of staff engaged in finance and contract management; set performance and development goals, conduct performance evaluations; train, coach and mentor staff; make decisions regarding the selection, discipline and termination of staff.

**KEY RESPONSIBILITIES**:

- Performs contract management activities including but not limited to managing contract budget, changes, claims and disputes, accrual reporting tracking of contract submittals and payment requests and receipts, contract interpretation and other deliverables, facilitating meetings, and working effectively with cross-functional teams;
- Evaluates all legal and budgetary issues that may not be covered in the draft proposal or budget;
- Ensures that budget adjustments are made in accordance with legal and programmatic requirements;
- Reviews contractual documents on a highly time-sensitive basis and assist in the coordination of the signature process;
- Monitors, analyzes and provides reporting on contract performance (financial and otherwise);
- Forecasts, monitors, and reports on contract utilization to ensure finance control policies and budget requirements are met;
- Identifies and discusses contract risks with Director, Finance and Program Managers/Directors;
- Ensures all proposal and contract correspondence are reviewed, responded to, tracked and filed for high standard of contract administration and claims preparation;
- Assists the Director in the preparation, submission and negotiation of contracts;
- Recommends and implements changes for existing processes to improve efficiency and operating effectiveness;
- Develops and maintains positive relationships with all levels of the staff to provide information and answer any questions in regards to finance, budget and contracts;
- Mentors, develops, and trains employees to provide a solid understanding of procedures, policies, and functions relating to budget, contract management and financial reporting;
- Liaise with Executives and departmental Managers to resolve contracts and budget issues;
- Establishes collaborative, high integrity relationships at the management level with funders, partners, colleagues, and government authorities;
- Provide coverage in the absence of other Finance Managers;
- Special projects and other related duties, as required.
- **Key Liaison**
- Internally with Programs Managers/Directors,
- Externally with funders, customers, partners, Canada Revenue Agency, auditor, banks and Community Social Services Employers’ Association (CSSEA).
- A Chartered Professional Accountant or equivalent education and experience from a recognized program.
- 5 to 10 years of related progressive experience in a complex labour relations environment (non-profit preferably) or an equivalent combination of education, training and experience.
- Knowledge of fund accounting, strong understanding of contract life cycle, types of contracts, and applicable government regulations. Contract management within the social services sector will be given the highest preference.
- Demonstrate ability to provide strong leadership and work independently and collegially in a team environment.
- Demonstrate ability to work with a demanding work schedule with competing priorities simultaneously.
- Experience in a community based non-profit society is an asset.
- Strong negotiation, mediation, conflict resolution and contract interpretation skills.
- Strong administrative, organizational and budget management skills.

A criminal record check is required as a part of this process.

**APPLICATION REQUIREMENTS**:
**Additional Information**:
**About DIVERSEcity**:
**We thank all applicants for their interest in this opportunity; however, only those selected for an interview will be contacted.

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