Workplace Coordinator

2 weeks ago

Mississauga, Canada IMAX Corporation Full time

**ABOUT IMAX**:
IMAX is not your everyday entertainment experience. With over 50 years of history as a global innovator in entertainment technology, our employees and their careers have constantly gone beyond the ordinary. From offices across North America, Europe, and Asia, we combine proprietary software, architecture, and equipment with industry-leading knowledge and connections to create experiences that take audiences beyond the edge of their seats to a world they have never imagined. Our Hollywood team are trusted movie business insiders with decades of production experience, acting as advisors to top filmmakers and studios across the world. Our technology experts are leaders in the industry, constantly pushing the limits of what is possible in entertainment. Our sales and marketing teams are talented professionals who build and enhance the IMAX brand globally.

IMAX's network is among the most important and successful theatrical distribution platforms for major event films around the world, and our growing Live and Enhanced businesses have allowed us to bring the IMAX Experience to our partnerships across live music, events and streaming to provide the best possible experience across any screen. As the world’s leading entertainment technology company, IMAX has revolutionized the way people experience movies, and continues to push the boundaries of entertainment experiences forward. Our employees are driven by a passion to take audiences around the world to places they have only dreamed of.

Come explore IMAX - where innovation, creativity and passion come together. Get inspired, get involved, and ignite your future with IMAX

**Required Skills**:
**JOB DESCRIPTION**

**Responsibilities**:

- Greet all visitors, answer, screen and direct telephone calls
- May complete building tours for new staff and guests
- Receive and sort mail and deliveries
- Emergency response team member (Fire Safety, First Aid, Evacuations)
- Administers office security program: Issuing cards and managing access privileges as requested
- Preparation and handling of incoming and outgoing office mail and couriers
- Special assignments related to records administration, administrative assistance, communications, and other facility related requests
- Event pre-planning and hosting; may be required to work occasional evenings and weekends to support events and after hours workplace activities
- Responds to facility-related requests and inquiries; ensure timely and quality service, escalates as required.
- Has some knowledge of building systems: HVAC, lighting, plumbing, and the trades and 3rd parties that maintain them: Janitorial, building maintenance, trades, etc.
- May self performs light contractor work such as painting and patching, hanging of pictures, repair of doors and lock sets, repair of taps
- Stocks paper and coffee stations
- Responds to facility related requests
- Administers inventories for various building supplies
- May respond to after hours facilities related calls
- May initiate Accounts Payable process for approvals including coding of invoicing and submitting them in the online approvals system
- Prepares seating charts, maintains front office and emergency procedures documentation, and emergency response contact lists
- Maintains calendar of events including holiday celebrations, movie screenings, and fun staff activities

**Requirements/Qualifications**:

- High school diploma required; Business Administration related coursework an asset
- Proficiency with Microsoft Office: Word, Excel, Access, Outlook, and PowerPoint
- Demonstrates a positive attitude with a growth mindset
- Flexible, adaptable, and personable
- Ability to work effectively and efficiently independently with mínimal supervision
- Please Note: This position is a temporary 6 month contract._

Required Experience

IMAX is proud to be an equal opportunity employer

At IMAX you will be part of a culture built on respect - one that recognizes the unique talents of everyone on the team. We're proud of the differences that make us all unique and we support unity, acceptance, and equal rights for all. Diversity and inclusion among our employees are critical to our success as a global company.

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