Administrative Assistant

3 weeks ago

Halifax, Canada Babcock International Full time

**Administrative Assistant (Permanent - Part Time)**:

- Location: Halifax, Nova Scotia, CA, B3B 1E6- Onsite or Hybrid:
**Administrative Assistant (Permanent-Part time)**

**Halifax NS**
- Expected Salary: $52,071 to $78,107_

Underpinned by a deep understanding of technology integration, asset management, and specialist training, Babcock International works with customers around the world to improve the capability, reliability, and availability of their most critical assets within the key market sectors of Marine, Land, Aviation, and Nuclear.

In Canada, Babcock works in the Marine sector, where our teams provide critical and complex support to Canada’s submarine fleet. Our Canadian team is proud to be trusted to deliver key naval in-service support for the Royal Canadian Navy. We also operate in the Aviation sector, where Babcock ensures that the aircrew trainees of our partner nations receive the world’s best flying training. We deliver vital aerial emergency services and are proud to have been selected by the Government of Manitoba to deliver their wildfire suppression services, as well as key components of their critical air ambulance services.

Whether it is providing technical training instruction, developing training materials or maintaining critical training assets, Babcock is trusted by its customers to deliver world-class training solutions.

Babcock’s Purpose is to **create a safe and secure world, together**. Our Principles create the foundation for how we will do this. They keep us on the right course, unify the way we work and guide us towards success. By thinking, connecting, and acting in line with these Principles, we’ll deliver better outcomes for our Culture, Customers and Communities. Collectively at Babcock, our employees embody the Principles that help make us great at what we do:

- Challenge the status quo, **Be Curious**, and ask, ‘how might we?’
- Whenever measuring success, **Think: Outcomes** and positive impacts.
- **Be Kind** to ourselves, each other, and our planet.
- Babcock employees **Collaborate** - we are greater than the sum of our parts,
- **Be Courageous** - be brave, ambitious, and determined.
- Everyone has a part to play -** Own** and **Deliver** to be successful.
- In this role, you will:_
- Manage office mail tracking and distribution,
- Manage calls and messages for the office.
- Mange Office Petty Cash, including taxi chits,
- Manage office access control to include Sign-in protocol, Pass control, Visitors cellular phone control,
- Management of desk and office booking system,
- Support to on-site personnel onboarding process,
- On-site support of HSE administration processes,
- Assist in coordination of JHSC activities,
- Coordinate with infrastructure lead in Ottawa:

- onsite maintenance scheduling,
- maintaining stocks of office and kitchen supplies.
- Coordinate Dockyard access for team engineering activities,
- Coordinate with the Babcock executive assistant network with a focus on support for periodic senior leadership team visits and their engagements with local Royal Canadian Navy sites/leaders,
- Assist with facilitating events and catering,
- Local emergency contact system administration,
- Assist Babcock Communications Team with local comms initiatives and organizing local events,
- Assist IT team with occasional administrative related tasks.
- Excellent verbal and written communication skills,
- The ability to understand and adhere to procedures and policies,
- Strong working knowledge of the Microsoft Office Suite,
- You are eligible for a Canadian Secret Security and ITAR Clearance.

Babcock Canada supports the safety and wellbeing of our employees through the following programs:

- Contributions towards an employee’s physical and mental health,
- Wellness days,
- Supportive work life balance: flexible work schedule and competitive annual vacation time off.
- Comprehensive health and dental benefits,
- Pregnancy and Parental Leave top-up available,
- Employer matching of employee retirement contribution,
- Employee recognition and bonus programs,
- Support of professional development and reimbursement of membership dues,
- Relocation assistance for individuals and families.

Babcock is committed to promoting a workforce without boundaries. One that welcomes everyone to contribute to our success regardless of race, nationality, colour, religion, sex, gender identity or expression, sexual orientation, disability, or age. If you require accommodation during any stage of our recruitment process, please let us know how we can assist you.

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