Event Coordinator

3 weeks ago

Kitchener, Canada Conestoga College Full time

Requisition Details

**Job Title**:
**Event Coordinator**

**Requisition #**:
**23-690**

**Campus**:

Doon

**Department**:

School of Community Services

**Payband**:

G

**Starting Rate**:

$30.87

**Payband Range**:

$30.87 - $35.77

**Hours/Week**:

35

**Posting Date**:

Friday, May 26, 2023

**Closing Date**:

Sunday, June 4, 2023 at 11:59 PM EST

**Vacancy Type**:

Support Staff - Full-time Temporary Initiatives & Opportunities Contract

Support Staff Temporary Full-time Replacement Initiatives and Opportunities Contract Position (June 2023 - November 17, 2023)

(First consideration for Support Staff and Academic positions will be given to internal applicants in accordance with the respective Collective Agreements)

Under the direction of the Manager, ECE Professional Resource Centre, the Event Coordinator will contribute to the planning, coordination, promotion, execution, and evaluation of continuous professional learning and development for the early years’ community in the Waterloo Region. Interacting with numerous departments across the College and local vendors, the Coordinator will plan and stage events serving a variety of community stakeholders.

**Responsibilities**:

- Plans events related to the continuous professional learning and development of the Waterloo Region's early years community
- Contributes to creating professional development needs assessments within the community
- Determines and analyzes marketing targets to ensure events are customized to suit the venue and audience
- Communicates and collaborates with early years leaders in the Waterloo Region to determine event activities
- Builds and maintains relationships with all stakeholders, guests, and services involved with participation/planning of events
- Participates on committees for event planning purposes
- Selects venues, menus, method of advertising, recruiting student/faculty volunteers/community members/guest speakers, developing methods to evaluate the event’s success, tracking and itemizing costs
- Implements event planning procedures, protocols, and processes that support best practices for professional learning events
- Coordinates all aspects of the logistics and start-up activities, including space, AV/IT equipment, catering, registration, and event supplies
- Compiles and edits event details from multiple stakeholders to ensure the accuracy of event information
- Co-creates and assembles appropriate promotional materials and ensures a sufficient quantity is produced for events
- Communicates and shares event details and promotional materials with the appropriate audience
- Solicits internal/external participation of Conestoga students and/or employees, and those connected to Waterloo Region's early years' community
- Compiles event information and coordinates web content updates (i.e. event dates, order of speakers, instructions for guests, venue details, FAQs, etc.)
- Coordinates last-minute changes to the event flow, speakers, award winners, venue, catering, and communicates these changes directly to those impacted
- Supports the execution of quality professional learning events and evaluates the effectiveness
- Ensures that all guests are hosted with care throughout the events delivering a positive experience and impression
- Assists in providing functional guidance and training for volunteers working at events
- Writes, edits, proofreads, and distributes event scripts
- Acts as Principal on-site contact for major events
- Contributes to the development and execution of event evaluation procedures, protocols, and processes that support best practices for the evaluating events
- Gathers and organizes feedback received from surveys ensuring any issues are resolved

Qualifications:

- Two-year Diploma in Event Planning, Marketing, Business Administration, Advertising, Public Relations, or Early Childhood Education
- Two years of experience of planning, coordinating, and executing events
- Self-starter with strong organizational skills and high attention to detail
- Excellent verbal, written, and presentation skills
- Excellent interpersonal skills with the ability to communicate professionally, tactfully, and diplomatically both verbally and in writing
- String initiative and problem-solving ability
- Adaptability, flexible, calm, and focused team player with the ability to move projects along to meet deadlines

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