Payroll Administrator

3 weeks ago

Vancouver, Canada Lush Handmade Cosmetics Full time

The **Payroll Administrator **plays an essential role in **growing talent **in our business through collaboration and sharing best practices with the Payroll team. You know how to** be curious** about opportunities, and how to **be real **with feedback and support for each business unit you support.

As the **Payroll Administrator**, you will be responsible for all activities regarding payroll processing and administration, including tasks such as entering payroll information, conducting precise calculations, and safeguarding the confidentiality of employee records.

As a growing business, Lush needs people that can **adapt and evolve** to the needs of our business, analyze and respond to client needs. Our Lush staff **live with purpose,** by aligning their personal values with the values of our company, and bringing their work and life paths into one holistic journey. Join us on the **#mylushlife** journey.

Reporting to the Payroll Supervisor, the Payroll Administrator will undertake the following** RESPONSIBILITIES**:

- Maintain payroll information by collecting, calculating and entering data into payroll system (ADP WFN) as well as retrieving data when necessary;
- Process new hires and onboarding of new employees and termination; review accuracy and completeness of the information received and investigate/follow up on any anomalies and discrepancies;
- Assist in ensuring accurate tracking of vacation and sick balances;
- Respond to inquires and requests in payroll ticketing system;
- Assist with monthly, quarterly and year end calculations and reports;
- Resolve payroll discrepancies by collecting and analyzing information and interacting with various departments, managers and employees;
- Maintain payroll operations by following policies and procedures and reporting needed changes;
- Maintain employee confidence and protect payroll operations by keeping information confidential;
- Communicate with leaders, employees, colleagues and service providers in a professional manner;
- Process ad hoc requests as assigned and support senior team members in tasks as assigned;
- Respond and fulfil requests for employment verifications, Service Canada requests, WCB and wage garnishment requests;
- Maintain detailed records and documentation of payroll functions for audit purpose, in accordance with statutory requirements;
- Maintains a wide variety of payroll information, files and records in written and electronic formats for the purpose of providing an up-to-date reference and audit trail for compliance;
- Research discrepancies of payroll information and/or documentation (e.g. timesheets, leave forms, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.

**You bring the following QUALIFICATIONS**:
**Required**:

- Minimum 2 years' of recent payroll experience or an equivalent combination of education and related experience
- Experience and good working knowledge of payroll systems (ADP WFN preferred), internal controls and management
- Experience in processing of hourly timesheets, salaries, bonuses and other forms of compensation
- Ability to prepare ad hoc reports using MS Excel (intermediate level preferred)
- Intermediate proficiency in MS Excel and MS Word
- Must be able to handle confidential information in an ethical and professional manner
- Sound analytical thinking, planning, prioritization and execution skills
- Effective attention to detail and a high degree of accuracy
- Ability to respond appropriately in pressure situations with a calm and steady demeanor
- Ability to effectively communicate both verbally and in writing
- Strong customer service focus, work ethic and positive team attitude
- Knowledge of legal and regulatory compliance and procedures including labor laws and employment standards in all jurisdictions in which LUSH operates

**Preferred**:

- PCP designation or actively working towards designation
- Post-Secondary education in Accounting, Business or Finance is preferred or combination of education and work experience

**Job Type**:Hybrid Position
**Job Location**: Vancouver, British Columbia, Canada

**Recruitment Process Overview**:
Thriving with a diverse company culture, celebrating the uniqueness of our staff and committed to inclusion. We are proud to be an equal opportunity employer.

**_ We're 10% Employee Owned_**_ - all colleagues play a role in protecting our ethics, our independence, contributing ideas for the future and share in the rewards of success when the company is doing well._

LI-IS1

**Base Salary Range**
- $55,000—$60,000 CAD

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