Receptionist and Office Administrator

4 days ago

Montréal, Canada Lundbeck Full time

We are currently looking for a qualified Receptionist and Office Administrator to join the Lundbeck Canada People and Communications team. This position is temporary full-time located at our Ville Saint-Laurent head-office. The incumbent will report to the Vice-president, People and Communications. Lundbeck Canada offers comprehensive benefits to its employees, including health and dental benefits and contribution to a pension plan as of day 1

**Your Position**

Working from the head office in Ville Saint-Laurent, the Receptionist and Office Administrator is responsible for office management tasks, the reception activities and Administration tasks to support the People and communications department. The Receptionist and Office Administrator reports to the Vice-president, People and communications.

**Office management and budget (40%)**
- While being responsible for several tasks in office management, work in close collaboration with the coordinator, People & Administration and the Vice-president, People and communications on several files pertaining to office management.
- Office vendors and equipment maintenance: ensure office equipment is working, follow up on maintenance/pick up schedules, place service calls and supervise vendors’ visits, request and compare quotes, making recommendations on best vendors to the person responsible for office management.
- Participate in contract renewal when needed.
- Manage the facilities’ budget, opening PO’s, reviewing and processing invoices, tracking costs on a regular basis.
- Work in collaboration with the coordinator, People and administration that is accountable for workplace health and safety, as the person responsible to ensure related schedules and processes are respected/followed/audited and completed (including but not limited to first aid and evacuation, incidents and accident management); communicate proactively with different stakeholders (facility manager, emergency team, the departments, etc.).

**Reception activities (20%)**
- Welcome visitors, and instill a positive image of Lundbeck Canada
- Manage faxes, mail and courier shipments.
- Answer and route a low volume of internal and external telephone calls.
- Maintain office and facilities inventories.
- Maintain healthy snacks/drinks and coffee inventories.
- Manage facility access, including the access card system and access requests for parking and gym.
- Coordinate and put in place corporate lunches.
- Maintain a safe and clean environment during the day.
- Order Business cards

**Administration and HR support (40%)**
- Offer administrative support to the Vice president, People & communications by doing expense accounts, coordinating travel arrangements, organising meetings, corporate lunches, and other administrative duties as per need.
- Support the People and communications department with related tasks such as, onboarding and off-boarding tasks or other tasks per need.
- Support the Coordinator, People and administration in certain communications tasks about the office.

**Positions Qualifications**
- College education in Administration, Office Automation, Secretarial or equivalent.
- 3+ year of previous experience in a similar position
- Warm and collaborative personality
- Autonomous and organized individual who can follow up on several tasks and who will proactively reach out to peers, ensuring the respect of processes and completion of administrative and office management tasks
- Can push to action when needed to ensure contractual or ad-hoc office management maintenance and repairs are completed timely
- Take initiative when issue or improvement opportunity arise
- Attention to details when comes to budget and invoice approval
- Communicate perfectly in French and in English (oral and written)
- Working knowledge of Windows and the Microsoft suite

**Working Conditions**:

- Normal Office Conditions: Yes - Because of the nature of the position, teleworking is not an option.
- Evening/Weekend commitments: No

  • Receptionist/administrative Assistant

    2 months ago

    Montréal, Canada H & S Realties Full time

    We are a Real estate office in Cote St Luc looking for a receptionist/ administrative assistant. The job responsibilities are as follows: - Answer the phone - Call for collections - Prepare leases and lease renewals - Manage the work orders with the service men **Salary**: $17.00-$25.00 /hr Schedule: - Monday to Friday - No weekends **Education**: -...

  • Receptionist/administrative Assistant

    3 weeks ago

    Montréal, Canada My Realty Full time

    **About us** My Realty is a small business in Montréal, QC H4V 2V6. We are professional, agile, and our goal is to residential property managment. Our work environment includes: - Modern office setting - Food provided Job Overview: We are seeking a reliable and professional Receptionist/Administrative Assistant to join our team. As the first point of...

  • Receptionist/administrative Assistant

    3 weeks ago

    Montréal, Canada H & S Realties Full time

    We are a Real estate office in Cote St Luc looking for a receptionist/ administrative assistant. The job responsibilities are as follows: - Answer the phone - Call for collections - Prepare leases and lease renewals - Manage the work orders with the service men **Salary**: $21.00-$26.00 /hr Schedule: - Monday to Friday - No weekends **Education**: -...

  • Receptionist/administrative Assistant

    3 weeks ago

    Montréal, Canada H & S Realties Full time

    We are a Real estate office in Cote St Luc looking for a receptionist/ administrative assistant. The job responsibilities are as follows: - Answer the phone - Call for collections - Prepare leases and lease renewals - Manage the work orders with the service men **Salary**: $21.00-$26.00 /hr Schedule: - Monday to Friday - No weekends **Education**: -...

  • Receptionist/administrative Assistance

    2 weeks ago

    Montréal, Canada Golden Equity Properties Full time

    Golden Equity Properties is looking for a Receptionist/Administrative Assistant to manage the front desk on a daily basis and to perform a variety of administrative and clerical tasks. **Responsibilities**: - Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately - Answering screening and forwarding...

  • Receptionist/administrative Assistant

    2 weeks ago

    Montréal, Canada KING CITY NORTHWAY Full time

    King City Northway, is looking for a receptionist to manage our front desk on a daily basis and to perform a variety of administrative tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include coordinating front-desk activities, including distributing correspondence and redirecting phone...

  • Receptionist Officer

    2 weeks ago

    Montréal, Canada Securitas Inc. Full time

    **Receptionist Officer** We help make your world a safer place. Securitas is a global company that offers the most advanced and sustainable security solutions in the industry. We are located in 47 countries and have 355,000 employees worldwide and over 150,000 clients. Securitas plays an essential role for our clients and in society. The **Receptionist...

  • Receptionist/administrative Assistant

    3 weeks ago

    Montréal, Canada Kerr Financial Consultants Full time

    **KERR FINANCIAL GROUP** **Administrative Assistant/Receptionist** Kerr Financial Group is looking for a self-motivated professional to work as **Administrative Assistant/Receptionist **in our Montreal office. **Who we are**: **Kerr Financial **is one of Canada’s longest standing fee-only providers of integrated wealth management services to...

  • Receptionist and Administrative Assistant

    2 weeks ago

    Montréal, Canada Airports Council International Full time

    **Position Title**: Receptionist and Administrative Assistant **Reports to**: Director Human Resources and Administration **Location**: Montreal Office, this position requires 5 days/week in office **Receptionist Function**: - Warmly welcome and greet guests upon arrival. - Ensure a positive and professional first impression. - Manage incoming...

  • Receptionist & Administrative Assistant (On-site)

    1 week ago

    Montréal, Canada BFL CANADA Full time

    **We offer more than a job, we offer a career!** - We support our employees to shape their career by encouraging continuing education and investing in training and development. - We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding. - We inspire...

  • Receptionist & Administrative Assistant (On-site)

    1 week ago

    Montréal, Canada BFL Canada Full time

    Job Details Description **We offer more than a job, we offer a career!** - We support our employees to shape their career by encouraging continuing education and investing in training and development. - We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and...

  • Receptionist/administrative Assistant

    4 weeks ago

    Montréal, Canada M.K.Plastics Corporation Full time

    **Responsibilities** - Answer phone calls, screen and direct accordingly, take and relay messages - Deal with queries from the sales representatives and customers - Invoicing - Preparing export documents and maintain filing system - Prepare correspondences and documents - Arrange and follow-up courier pickups and deliveries - Receive, sort and distribute...

  • Administrative Secretary

    2 days ago

    Montréal, QC, Canada Les Equipements et Services Filco Inc. Full time

    Company Description Les Equipements et Services Filco Inc. is a Montreal-based company specializing in the sale, installation, and after-sale service of state-of-the-art bodyshop & mechanic's equipment. We also offer training for technicians through our hands-on, one-on-one approach. This is a full-time, on-site role for a Secretary/Receptionist located...

  • Medical Office Receptionist

    1 week ago

    Montréal, Canada Originelle Fertility Clinic and Womens Health Centre Full time

    **About us** ORIGINELLE FERTILITY CLINIC We are a friendly and happy team of doctors, nurses, coordinators, reception team, accountant, lab team, who work well together to provide personalized care to our patients undergoing fertility treatment. As with every OriginElle Fertility Clinic staff member, the reception team must always foster and promote a...

  • Receptionist/administrator

    2 days ago

    Montréal, Canada Pet Care Montreal Full time

    Job Overview: **Responsibilities**: - Greet and assist visitors in a professional manner - Check in and check out our furry guests for dog Daycare, Hotel or Grooming - Answer and direct phone calls promptly - Manage incoming and outgoing communications - Schedule appointments and maintain calendars - Upselling - Perform clerical duties such as data entry,...

  • Administrative Assistant/receptionist

    3 weeks ago

    Montréal, Canada K & L Industrial Supplies Ind. Full time

    General receptionist and secretarial duties. Answering the phone, filling, data entry, accounts receivable, payables, and general clerical work. **Job Type**: Permanent Pay: $19.00-$20.00 per hour Expected hours: 35 per week **Benefits**: - Dental care - Extended health care - On-site parking - Paid time off Schedule: - 8 hour shift **Education**: -...

  • Administrative Assistant

    7 days ago

    Montréal, Canada Sedgman Limited Full time

    **External Advert Text** Do you love creating a positive and friendly atmosphere everywhere you go? We are looking for an** Administrative Assistant - Receptionist** to join our office team in Montreal. What does this role involve? - Be the ‘Face’ our office and create a welcoming environment by welcoming all visitors to the office - Answer and direct...

  • Dental Receptionist

    3 weeks ago

    Montréal, Canada Clinique dentaire Dr. Mardi Full time

    Job Summary: We are seeking a skilled and friendly Dental Receptionist to join our team. The Dental Receptionist will be responsible for providing exceptional customer service to patients, managing administrative tasks, and ensuring the smooth operation of the dental office. **Responsibilities**: - Greet and welcome patients in a warm and friendly manner -...

  • Dental Receptionist

    2 weeks ago

    Montréal, Canada Windor Dental Group Full time

    Job Overview: We are seeking a skilled and organized Dental Receptionist to join our team. As a Dental Receptionist, you will be responsible for providing excellent customer service and administrative support in a dental office setting. Your role will involve managing patient appointments, handling phone calls, and maintaining electronic medical...

  • Receptionist / Administrative Assistant

    3 weeks ago

    Montréal, Canada Arrival Full time

    **Réceptionniste & Assistante Administrative** Nous recherchons une personne dynamique, responsable et organisée possédant d'excellentes compétences en service à la clientèle. Vous assumerez toutes les tâches de réceptionniste ainsi que les tâches administratives générales. **Tâches quotidiennes**: - Répondre aux téléphones - Gérer tous...