Program Administration Officer, Strategic Services

4 weeks ago

Brampton, Canada City of Brampton Full time

**Job Description**:
**JOB TITLE**: Program Administration Officer, Strategic Services & Initiatives

**DEPARTMENT**: Office of the CAO

**NUMBER OF POSITIONS**: 2

**JOB STATUS & DURATION**: Temporary 4-months

**HOURS OF WORK**: 35-hour workweek

**LOCATION**: Hybrid Model - when working onsite, you will report to the location of City Hall.

**HOURLY RATE**: Step 1: $20.67 per hour

Step 2: $21.55 per hour

**JOB TYPE**: Management and Administration

**POSTING DATE**: February 16, 2024

**CLOSING DATE**: March 11, 2024

**AREA OF RESPONSIBILITY**:
Reporting to the Director, Strategic Services & Initiatives, provide project, program, and administrative support to the Strategic Services & Initiatives division. Ensures efficient and effective delivery of programs and services by providing direct functional support and responds to inquiries received by the Office of the CAO.
- Provide program assistance and support for divisional initiatives, programs, processes, projects, and events.
- Respond inquiries/concerns and provide information regarding programs and services to meet divisional service standards.
- Independently fulfills administrative and program duties as related to area of work, including correspondence, documentation, minute taking, preparing memos and reports, presentations.
- Supports project leads in the planning, coordination, implementation, and evaluation of divisional policies, programs, special events.
- Participates in working groups and brainstorming sessions to provide input, ideas, insights
- Assist with data entry and management.
- Perform qualitative/quantitative research and analysis in a technical and/or specialized discipline to identify trends, industry best practices, and opportunities for continuous improvement.
- Work with both internal and external stakeholders to complete projects, where applicable.
- Prepares project and program updates for review by management.
- Maintain confidentiality based on the requirement to access and maintain sensitive sectional or divisional and organizational communication, reports, materials and records.
- Maintain an understanding of department programs and services.
- Understand, adhere to, and enforce Corporate Policies & Procedures, Confidentiality Guidelines, Emergency Procedures and Health and Safety Standards.

**MANDATORY REQUIREMENTS**:

- Student must be enrolled in any University or College. Proof of enrollment letter will be requested prior to the job offer.
- Student is required to obtain a criminal record clearance check at own expense.

**SELECTION CRITERIA**:

- Student must be currently enrolled in a Graduate Public Administration, Social Work, Business Administration, Public Policy, Human Resources, similar or equivalent program.
- Demonstrated working knowledge of discipline specific principles.
- Excellent communications skills, both verbal and written.
- Possess strong computer skills, e.g. MS Office programs including MS Word and Excel.
- Ability to prioritize and excellent time management and organizational skills.
- Practical knowledge of applicable software(s) within discipline.
- **Preference will be given to students that have a permanent residency in Brampton._
- **Various tests and/or exams may be administered as part of the selection criteria._

**Interview**: Our recruitment process may be completed with video conference technology.

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