Human Resources Administrative Assistant

3 weeks ago

Toronto, Canada GroupM Full time

Come be a part of a Human Resources team that is motivated in creating an environment

where our talent can thrive and develop across our GroupM Canada network.

As the HR Administrator you will be responsible for providing administrative support to the

Human Resources & Talent Acquisition teams. You will be responsible for supporting the

employee life cycle, including recruitment, coordinating onboarding of new hires, transfers,

departures and partnering with other team members and employees to ensure that we are

providing a fulfilled people experience.

**Your Impact**
As part of the team, you will be the main point of contact for general employee questions regarding company policy and procedures related to Human Resources and Talent and provide administrative support to the Talent Acquisition team including scheduling interviews, conducting background checks, reference checks, and support on reporting and analytics. In addition, you will have the opportunity to participate and engage in projects, programs and initiatives related to:

- Learning & Development
- Talent Acquisition
- Diversity, Equity, Inclusion and Belonging
- Implementation of various systems

Communicating, engaging employees, and offering support to others is what you enjoy doing,

and you do not shy away from continuously learning, asking questions, and challenging the

status quo.

**What You will be Doing**:

- Liaising with employees, vendors and supporting departments on all HR-related issues

including but not limited to benefits inquiries, PTO, billing, payroll changes, leave

management and recruitment processes
- Updating and maintaining data integrity in our internal HR databases as it relates to

digital personnel records, employee information, benefits administration, and Paid

Time-Off Allowances
- Assist HR coordinators and Payroll Department by accurately keeping track of new hires, banking information changes, LOA’s (parental leaves/sick leaves) and exiting employees
- Facilitating offboarding process for exiting employees
- Drafting Employment Verification Letters
- Providing information and guidance to employees regarding company policies, procedures, programs and processes
- Supporting the Talent Acquisition & HR team with onboarding new hires (including IT setup, coordination of First Day Orientation and verifying all paperwork)
- Support the HR Operations Supervisor in the completion of reporting audits monthly

**What you bring**:

- Strong client service skills
- Ability to work successfully within a team as well as independently
- Establish and maintain relationships interdepartmentally as well as with those outside the team
- Positive energy and curiosity
- Ability to maintain confidentiality and work with discretion
- Ability to multitask and work in a fast-paced environment
- Thrive in an unstructured environment
- Detail oriented with strong organizational and time management skills
- Strong written and verbal communication skills
- Proficiency using Microsoft Office Suite
- Comfort level with learning new systems and exploring new technology
- French proficiency is an asset

**What we Offer**:
As part of the GroupM People team, you’ll be exposed to all functions within the HR team,

including but not limited to, benefits, payroll, HRIS, recruitment, employee relations, policies,

etc. This is an excellent opportunity for someone brand new to human resources who is

looking to develop their understanding of how all these facets of HR connect within a large,

multi-matrix global organization. In addition to great career exposure, this role offers a

competitive total compensation package including:

- Comprehensive Health and Wellness Benefits
- Access to Group RRSP with company matching
- Generous vacation and time off policy (3 weeks paid vacation + extended long weekends and Summer Days)
- A hybrid work environment (working from office 3 days a week - Tuesday, Wednesday,

Thursday)
- Paid Parental Leave Program
- Corporate Fitness Discounts
- Continuous Learning Reimbursement Programs
- A positive and inclusive work environment

**ABOUT GROUPM**:
GroupM is the world’s leading media investment company responsible for more than $63B in annual media investment through agencies Mindshare, MediaCom, Wavemaker, Essence and m/SIX, as well as the outcomes-driven programmatic audience company, Xaxis. GroupM’s portfolio includes Data & Technology, Investment, and Services, all united in vision to shape the next era of media where advertising works better for people.

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