Administrative Assistant
4 weeks ago
The Insurance Council of British Columbia is the regulatory organization that licenses and regulates the activities of over 45,000 life and general insurance agents, general insurance salespersons, insurance adjusters, and restricted travel insurance agents in British Columbia.
**Why Work for the Insurance Council?**
Work with a great team of people in a rewarding career that makes a difference. We’re in a downtown location with plenty of amenities nearby. The Insurance Council has a friendly and collaborative environment with a team who’s committed to protecting the public.
- We offer a comprehensive health and dental plan.
- Work-life balance.
- This position is mostly remote work enabled. The incumbent would be required to come into the office as needed.
- Professional development.
- Equitable employment opportunities.
**The Opportunity**
The Administrative Assistant is responsible for a variety of administrative duties in support of the Professional Conduct Department. This includes the preparation of materials that support the disciplinary process as well as document management for the department. The Administrative Assistant will also work cooperatively with members of other departments when required. **This role is an 18 month maternity leave coverage role.**
**Duties and Responsibilities**
- Maintains confidentiality and professionalism for all communications and documentation
- Prepares investigative report exhibit lists and disclosure packages related to disciplinary proceedings
- Reviews documents, reports, and correspondence for format, content, grammar, and spelling, making edits as necessary
- Prepares initial drafts of correspondence and reports
- Demonstrates and explains workplace practices to new employees; oversees and monitors the work of consultants or students as required.
- Assists with the movement of cases through disciplinary or licensing suitability processes
- Completes other tasks, as assigned by the manager
**Qualifications and Experience**
- Minimum 5 years of Administrative Support experience
- Post-secondary education, such as a university degree in a related field like Business Administration, or Commerce
- Excellent computer, word processing, and data entry skills
- Excellent writing skills
- Strong skills with Excel, Word, and Adobe
- Ability to deal effectively with multiple priorities and possess tact and diplomacy in dealing with inquiries and requests for information
- Excellent oral and written communication skills
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