Executive Assistant

4 weeks ago

Toronto, Canada Dragados Canada Inc. Full time

Dragados Canada, Inc., the Canadian construction arm of the ACS Group (one of the world’s largest international construction and engineering companies), is seeking a talented and experienced Executive Assistant to join its dynamic and energetic team.

Dragados Canada was established in 2008 and has grown steadily into an industry-leader in Canada, with offices in Toronto, Vancouver and Montreal, successfully performing a variety of large-scale transportation, bridge, dam, tunnel, and other major infrastructure projects.

**Responsibilities**
- Provide proactive support with a variety of responsibilities and special projects related to tendering phase and operations
- Maintain expense and mileage reports
- Manage the Bidding department which can include:

- Act as a point of contact for queries related to Bidding department
- Obtain approvals from the Executives for the Department Expense Report
- Maintain an up-to-date Bidding Floor plan with seating arrangements
- Coordinate travel arrangements which include providing essential documents and information as required
- Schedule meetings/conference calls and maintain the Executives calendar
- Prepare business expense reports in a timely manner
- Review and process department invoices
- Support the preparation of reports and presentations for meetings
- Coordinate and participate in team meetings, manage agenda items, record and distribute minutes
- Adapt different working styles of each individual Executive
- Plan, organize and follow-up on details related to offsite meetings
- Anticipate and assess the needs of the Executives to ensure their success
- Perform and manage variety of complex and other general administrative support duties as required

**Qualifications**
- College diploma in Office Administration or other relevant discipline is preferred
- Minimum 5 years of experience supporting one or multiple senior Executives and other team members
- Proficient with MS Office Suite (Outlook, Word, Excel and Power Point) and Adobe Acrobat
- Strong command of English language (speaking, reading and writing)
- Ability to maintain strict confidentiality
- Ability to thrive in a fast paced, high-pressure work environment while effectively managing competing and changing priorities
- Proven time management skills with the ability to take initiative in the development and completion of assigned projects and duties
- Ability to build and maintain strong relationships across all levels of the company
- Meticulous attention to detail and accuracy
- High level of organization, problem solving and multi-tasking skills
- Positive, solution driven “can do” attitude
- Willingness to work overtime if needed

**_ Appropriate accommodations will be provided upon request throughout the recruitment and hiring process._**

**_ #LI-EK1_

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