Administrative Assistant 1

3 weeks ago

Halifax, Canada IWK Health Centre Full time

**Company** : IWK Health**:
**Req ID**:175530
**Department/Program**:Pain Program PAEDS, Children's Surgical & Critical Care
**Location**: Halifax
**Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s)
**Start Date**: ASAP
**Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit
**Compensation**: $22.894**:

- **$24.8939 /hour
**Closing Date**: March 15, 2024 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

**The Opportunity**:
Reporting to the Manager of Ambulatory Care and Regional Poison Center, under the supervision of the Team, the Administrative Assistant I works as a member of the Pain Care Team to support the team in their wide range of patient care. Primary responsibilities include, but are not limited to: Establishes and maintains office filing system including processing incoming/outgoing mail; coordinates and schedules appointments, books/coordinates clinics for patients; coordinate both local and Virtual Care appointments including distribution of appointment letters; generate follow-up letters to referring physicians; provides reception and registration functions for patients and their families; answers telephone calls, relays messages and refers calls with follow-up as appropriate; Data entry into Pain Program database; compiles team data for quarterly reports; coordinates Comfort Ability program; and other related duties as assigned; participates in ambulatory care team discussions as required, offering input and energy into efforts at improving clinic efficiency and functioning.

**Hours of Work**:
Flexible; 0800 - 1600 Monday-Friday

**Your Qualifications**:

- Minimum high school diploma or GED required.
- Graduate from a recognized Office administration Diploma Program required. A combination of education and experience will be considered.
- Minimum six (6) months related administrative experience in a health care environment preferred
- Experience with MEDITECH preferred
- Previous patient registration and knowledge of Community Wide Scheduling (CWS) experience preferred.
- Medical Terminology is preferred.
- Excellent organizational skills & flexibility in meeting workload demands.
- A team player with strong interpersonal skills required.
- Demonstrated ability to type accurately with a minimum of 60 wpm required. (Typing test may be administered)
- Strong working knowledge of Windows, Word, Excel and database programs required.
- Demonstrated initiative; self-motivated and able to work with mínimal supervision required.
- High regard for quality and attention to detail required.
- Experience in MS Outlook and/or Internet an asset.
- Good working knowledge of office equipment (i.e. Facsimile & Photocopier).
- Ability to work within a framework of the highest confidentiality.
- Competencies in other languages considered an asset.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

**_

  • Administrative Assistant

    2 days ago

    Halifax, Canada Agilus Work Solutions Full time

    Are you looking to gain additional administrative experience within a professional environment? Agilus is recruiting for an Administrative Assistant in the education sector in Halifax, Nova Scotia. This contract position runs from June 1, 2024 until January 31, 2025. Please note, there will be a 2

  • Administrative Assistant

    4 weeks ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Administrative Assistant **Department/Unit** - Animal Science and Aquaculture **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S281-23 **Employee Group** - NSGEU Local 77 **Position Type** - Term **Duration of Contract (if applicable)** - One (1) year **Employment...

  • Administration & Bookkeeping Assistant

    3 days ago

    Halifax, Canada Centre for Entrepreneurship Education & Development Full time

    Reporting to the Senior Manager, Finance & Administration, the Administrative Assistant will be responsible for providing day-to-day administrative duties, weekly/monthly bookkeeping and providing administrative support to the team. This individual will have excellent organizational and time-management skills, be a self-starter, and have experience using...

  • Administrative Assistant

    3 days ago

    Halifax, Canada Agilus Work Solutions Full time

    Are you looking to gain additional administrative experience within a professional environment?Agilus is recruiting for an Administrative Assistant in the education sector in Halifax, Nova Scotia.This contract position runs from June 1, 2024 until January 31, 2025. Please note, there will be a 2 week shut down period in July.A day in the life:Preparing and...

  • Administrative Assistant

    7 days ago

    Halifax, Canada Maritime Business College Full time

    Founded in 1899, Maritime Business College has provided advanced career training to thousands of students in Nova Scotia. The instructors at Maritime Business College are trained and experienced experts in the industry. Insightful classroom instruction is complemented by practical training. **Maritime Business College** is actively hiring an Administrative...

  • Administrative Assistant

    4 days ago

    Halifax, Canada Agilus Work Solutions Full time

    Are you looking to gain additional administrative experience within a professional environment? Agilus is recruiting for an Administrative Assistant in the education sector in Halifax, Nova Scotia. This contract position runs from June 1, 2024 until January 31, 2025. Please note, there will be a 2 week shut down period in July. A day in the...

  • Administrative Assistant

    4 days ago

    Halifax, Canada Agilus Work Solutions Full time

    Are you looking to gain additional administrative experience within a professional environment? Agilus is recruiting for an Administrative Assistant in the education sector in Halifax, Nova Scotia. This contract position runs from June 1, 2024 until January 31, 2025. Please note, there will be a 2 week shut down period in July. A day in the...

  • Administrative Assistant

    7 days ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Administrative Assistant **Department/Unit** - Mechanical Engineering **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S085-24 **Employee Group** - NSGEU Local 77 **Position Type** - Regular, On-Going **Duration of Contract (if applicable)** **Employment Type** - Full...

  • Administrative Assistant

    4 days ago

    Halifax, Canada Agilus Work Solutions Full time

    Are you looking to gain additional administrative experience within a professional environment?Agilus is recruiting for anAdministrative Assistantin the education sector in Halifax, Nova Scotia.This contract position runs from June 1, 2024 until January 31, 2025. Please note, there will be a 2 week shut down period in July.A day in the life:Preparing and...

  • Administrative Assistant/bookkeeper

    4 days ago

    Halifax, Canada CEED - Centre for Entrepreneurship Education & Development Incorporated Full time

    **Job Title: Administrative Assistant/Bookkeeper** Reporting to the Senior Manager, Finance & Administration, the Administrative Assistant/Bookkeeper will be responsible for providing day-to-day administrative duties, weekly/monthly bookkeeping and providing administrative support to the team. This individual will have excellent organizational and...

  • Bookkeeper/administrative Assistant

    4 weeks ago

    Halifax, Canada Centre for Entrepreneurship Education & Development Full time

    Reporting to the Senior Manager, Finance & Administration, the Bookkeeper/Administrative Assistant will be responsible for providing day-to-day administrative duties, weekly/monthly bookkeeping and providing administrative support to the team. This individual will have excellent organizational and time-management skills, be a self-starter, and have...

  • Administrative Assistant

    4 days ago

    Halifax, Canada Philae Shriners Full time

    Skills Required. word ,excel, data entry and file management. Deal with public and be a self starter and work unsupervised. **Job Types**: Permanent, Part-time **Salary**: $18.00-$20.00 per hour Expected hours: 20 - 30 per week **Benefits**: - Flexible schedule Schedule: - 8 hour shift - Day shift - Monday to Friday - No weekends **Education**: -...

  • Marketing & Administrative Assistant

    1 week ago

    Halifax, Canada Master Promotions Ltd. Full time

    Master Promotions Ltd. is currently seeking a highly motivated individual to join our team as an **Marketing & Administrative Assistant **based in our **Halifax, NS office**. **Our Company** **The Role** The Marketing and Administrative Assistant will play a key role in our Halifax operations through database maintenance and reporting, maintaining office...

  • Administrative Assistant

    3 days ago

    Halifax, Canada Agilus Work Solutions Full time

    Are you looking to gain additional administrative experience within a professional environment? Agilus is recruiting for an Administrative Assistant in the education sector in Halifax, Nova Scotia. This contract position runs from June 1, 2024 until January 31, 2025. Please note, there will be a 2 week shut down period in July. A day in the life: ...

  • Reception/administrative Assistant

    4 days ago

    Halifax, Canada St. Paul's Anglican Church Halifax Full time

    **About us** Direct Supervisor: Treasurer’s Assistant (TA) who reports to the Executive 1. Specific Responsibilities and Office Requirements a) Opening (dis-arming alarm) & closing (arming) the church for regular office hours on your days of work. Typical hours will be Monday to Friday weekly from 8:30am-2:30pm or 30hrs/wk; b) working co-operatively in...

  • Administrative Assistant

    5 days ago

    Halifax, Canada Agilus Work Solutions Full time

    Are you looking to gain additional administrative experience within a professional environment?Agilus is recruiting for an Administrative Assistant in the education sector in Halifax, Nova Scotia.This contract position runs from June 1, 2024 until January 31, 2025. Please note, there will be a 2 week shut down period in July.A day in the life:Preparing and...

  • Administrative Assistant

    2 days ago

    Halifax, Canada Agilus Work Solutions Full time

    Are you looking to gain additional administrative experience within a professional environment?Agilus is recruiting for an Administrative Assistant in the education sector in Halifax, Nova Scotia.This contract position runs from June 1, 2024 until January 31, 2025. Please note, there will be a 2 week shut down period in July.A day in the life:Preparing and...

  • Administrative Assistant

    5 days ago

    Halifax, Canada Agilus Work Solutions Full time

    Are you looking to gain additional administrative experience within a professional environment?Agilus is recruiting for an Administrative Assistant in the education sector in Halifax, Nova Scotia.This contract position runs from June 1, 2024 until January 31, 2025. Please note, there will be a 2 week shut down period in July.A day in the life:Preparing and...

  • Administrative Assistant

    1 week ago

    Halifax, Canada triOS College Business Technology Healthcare Inc. | Eastern College Full time

    Eastern College is actively hiring an **Administrative Assistant** to work at our **Halifax Campus Part-Time.** **Primary Purpose**: The main purpose of the Administrative Assistant is to be the indisputable manager of first impressions. The demands placed on this position require that the employee be very friendly, confident, and organized. One of the...

  • Administrative Assistant in Property Management

    10 hours ago

    Halifax, Canada Farnham Court Developments Ltd. Full time

    **Overview**: **Duties**: - Provide exceptional customer service by dealing with tenant related matters - Assist with updating rent rolls, vacancies, advertising, preparation of notices/documents - Assist with preparing bank deposits - Handle data entry tasks with accuracy and efficiency - Support the team with administrative tasks as...