Board Secretary Volunteer
1 day ago
**The Edmonton Neighbourhood Watch Program Society**
**BOARD SECRETARY**
**VOLUNTEER BOARD POSITION**
Position Description
The **Board Member **is primarily responsible to provide support to all members of the Board in connection to their roles as Directors.
Position Type
- Volunteer Position for not-for-profit organization
- 2-Year Term
Reporting Structure
The Board Member is accountable to the Board of Directors under its directions.
Authority
Board Members work both individually and collectively in managing The Edmonton Neighbourhood Watch Program Society’s affairs through the Business Plan and Strategy Plan in conjunction with its policy and budget. The Board Member acts on the Board’s behalf in accordance only with Board’s motions and policy guidelines and only as requested and in accordance with Board’s resolutions with respect to representation of the organization. The Board is committed to excellence in governance and strategic processes, and to undertaking the unique role of a Board of Directors in a community-based not-for-profit organization. The Board structure therefore reflects the society’s accountability to the community-at-large by demonstrating the society is a good stewardship.
As a heterogeneous board one composed of individuals with a variety of skills, perspectives, backgrounds and resources — promotes creativity and innovation, and yields differing voices that can play an important role in accomplishing the society’s mission and vision, and increasing understanding of stakeholder and community needs. In building a strong and respected organization that is relevant to the sector, it is imperative that a knowledgeable, engaged and inspired Board of Directors be in place to effectively lead the organization.
**Mission and Vision**
The Vision of the Society is “Safer Communities by Working Together in Crime Prevention”
The Mission is to build safer communities through the provision of crime prevention information and the support of neighbourhood level programs that encourage awareness, education, inclusion and participation. Striving for a world where everyone feels safe in their communities.
Qualifications and Experience Requirements
- Administration/ Secretarial Degree or Diploma
- Experience in preparation of Agenda and Minutes
- An understanding of the effective functioning of a charitable/not-for-profit organization
- Familiarity with structure and process of board and/or committee meetings
- Possibly some experience in not-for-profit environment
- Integrity, loyalty, and discrete personality
- Strong organizational skills, communication skills, time management and ability to meet deadlines
- Decisive, innovative, and flexible with the ability to compromise and strongly service oriented
- Familiarity with structure and process of board and/or committee meetings
- An understanding of the effective functioning of a charitable/not-for-profit organization with possibly some experience
- Strong organizational skills, communication skills, time management and ability to meet deadlines
- Be reliable to meet strict monthly deadlines
- Integrity, loyalty, and discrete personality
- Decisive, innovative, and flexible with the ability to compromise and strongly service oriented
- A member in Good Standing
- Must pass a Special Enhanced Police Information Check conducted by the Edmonton Police Service
Primary
**Responsibilities**:
- Must understand the Board Secretary role structure
- Familiar with Corporate Registry Filings
- Understand Board Governance structure on Motions and Voting Procedures.
- Able to take Minutes and notes at Board Meetings, the AGM and other meetings upon the request of the Board (such as committee meetings, strategy meetings, etc.) and delivery of final minutes
- Strong organizational skills, time and ability to meet deadlines and produce notes and Minutes in a timely manner for distribution and action by the Board. Excellent notetaking, transcription, and computer literacy skills
- Keeps accurate Minutes of meetings and distribute copies of Executive Committee Minutes and actions to Executive Committee Members on a timely manner after meetings
- Notifies Board Members of Board Meetings and Annual General Meetings
- Keeps copies of the organization’s bylaws and the Board’s policy statements
- Keeps record of Board attendance
- Makes sure that there is a quorum at Board meetings
- Records all motions and decisions of meetings
- Keeps update lists of Officers, Board Members, Committees and General Membership
- Conducts general Board correspondence and keeps records of all Board correspondence
- Provides candid, open and honest feedback and evaluation when appropriate
- Responsibility for formal compliance with laws, articles of incorporation and regulations
- Compilation and management of company files (articles of incorporation, regulations, share register, minutes, monthly reports and annual report, etc.)
- Keep Board informed (on a ti
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