Manager, Academic Program Management
2 weeks ago
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**Job Type**:
Employee
Duration in Months (for fixed-term jobs):
N/A
Job Family:
Academic Program Management
of Open Positions:
1
Faculty/Service - Department:
Undergraduate Medical Education
Campus:
Roger Guindon Hall
Union Affiliation:
N/A
Date Posted:
March 11, 2024
Closing Date:
March 22, 2024
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above
Hours per week:
35
Salary Grade:
Non-Union Grade NM1
Salary Range:
$95,745.00 - $116,554.00
About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.
Position Purpose:
Responsible and accountable for the management, coordination and planning of all academic and administrative operations related to the delivery of the Undergraduate Medical Education Program. Provides leadership and expertise in developing strategies to ensure quality of student experience and contribute to the excellence of the reputation of the MD program.
In this role, your responsibilities will include:
Program Management: Plans, manages and coordinates all administrative operations of curriculum delivery of the MD program including but not limited to the scheduling and registration, clinical placements, accommodations, academic progress, academic counselling, evaluations, examinations, graduation and reporting. Establishes priorities and services offered to various groups including but not limited to homeschool students, visiting students, faculty members and leadership. Responsible for the delivery of quality of services offered to the students, faculty, and leadership.
Communication and Liaison: Responsible for maintaining open communication and relationships with external stakeholders such as the affiliated teaching hospitals, Simulation Center and community clinics for the delivery of clinical placements while ensuring students’ compliance with clinical placement record needed to be on site. Liaise with governing bodies such as the Medical Council of Canada (MCC), Canadian Residents Matching Services (CaRMS), Association of Faculties of Medicine in Canada (AFMC), Ontario Medical Association (OMA), the College of Physicians and Surgeons of Ontario (CPSO), the Ontario Physician Human Resources Data Centre (OPHRDC) related to students’ compliance, elective placements and reporting.
Team Management: Hires, supervises and evaluates direct reports, and ensures that they have the training and tools needed to efficiently and effectively do their jobs. Applies human resources management procedures and regulations. Oversees teams engaged in the provision of administrative, academic and technical services. Implements a functional structure to ensure administrative staff are well coordinated and efficiently organized. Fosters a culture that focusses on continuous improvement, anticipating needs of internal stakeholders and prioritizes service excellence.
Training and Tools: Develops and maintains effective administrative processes and training methodology to ensure employees, hospital coordinators and leaders are provided with proper resources to perform their role. Ensures policies and procedures are followed, and address issues related to delivery of services. Provides expertise in the development of tools supporting the academic services such as the Student Management Systems and adapt processes accordingly to ensure efficient delivery of operations.
Continuous Improvement: Leads discussions with administrative staff in order to streamline processes and workflow to eliminate inefficiencies. Develops and implements a working model that will improve service delivery for our internal and external stakeholders. Acts as an expert consultant for all academic processes and participates actively in several committees in the department, faculty, university and externally.
Governance: Responsible for managing the implementation and delivery of new program components as required. Ensures new policies and modifications to the program approved by the Senate are put in place.
Accreditation: Provides information required for accreditation reviews and IQUAP and participates actively in the meetings with the accreditors. Ensures implementation of new initiatives recommended by the Leadership Team to meet accreditation standards.
What you will bring:
Essential Qualifications- Knowledge of management and administration normally acquired through a university degree or an equivalent combination of education and work experience.- 5 years of experience in academic management in postsecondary education
Other Skill
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