Accounting Coordinator

3 weeks ago

Saskatoon, Canada Discover Saskatoon Full time

**Accounting Coordinator**
- **Part-Time - Permanent (~20-25 hours/wk.)**_
- _Available Immediately_

As the internationally accredited destination management organization for Saskatoon, Discover Saskatoon markets and manages Saskatoon’s authentic experiences at home and around the world. By telling the story of our city, we inspire people around the world to visit.

**Position Summary**:
Working as our Accounting Coordinator, you will be a key support to Discover Saskatoon’s excellence in operations and financial management, enabling us in our mandate and creation of a thriving visitor economy in Saskatoon.

You will primarily be responsible for assisting the Director, Finance & Operations in all accounting-related tasks, including but not limited to preparing, administering, and supporting Accounts Payable, Accounts Receivable, General Ledger, and various other financial reporting. Based on the duties described below, this is a part-time, permanent position, estimated at 20 to 25 hours per week.

As the Accounting Coordinator, in addition to primary accounting responsibilities, you will also be responsible for backup-administrative support when needed. You will prioritize excellent accounting standards and deliver a level of service to our team and stakeholders in your work. This position reports to the Director, Finance & Operations.

**What You’ll Need**:

- Completion of a recognized post-secondary business or accounting program
- 3-5+ years of accounting / bookkeeping experience
- Excellent knowledge of accounting procedures and year-end preparation.
- High proficiency in Microsoft Office, specifically Excel and Word.
- High proficiency in QuickBooks Online.
- Attention to detail with accurate data entry skills.
- Proven ability to meet deadlines.
- Must be highly organized and capable of managing multiple tasks and priorities.
- Excellent interpersonal skills.
- Requires excellent written and verbal communication skills.
- Ability to maintain strict confidentiality and professionalism.
- Experience with EFT payment platforms,grant-making, NPOs, investments, and wire transfers would be desirable.
- Must have a “hands-on” approach to all tasks required to be completed.
- Must be flexible to adapt quickly to a growing organization.

**What You’ll Do**:
In this role, you will be responsible for:
Accounts Receivable
- Review and reconcile cash receipts and online Square payments to bank deposits.
- Record Membership payments and work with other administrative staff to make updates to the CRM
- Create and issue invoices for various special projects and miscellaneous revenue items
- Prepare and make regular bank deposits

Accounts Payable
- Review all invoices for correct verification, coding, approvals and overall accuracy and whether a budget exists for the expenditures.
- Process, enter and post accounts payable for weekly payment runs, including cheques, e-transfers, and EFT’s.
- Verify and prepare payment for approved staff expenses.
- Assist in preparing cheques for signature and mailing.
- Assist with the preparation and submission of Partnership Agreements, contracts, and Funding Agreement reports.
- Review “requests for payment” for all payments made to independent contractors to determine if the amounts to be paid to comply with contractual agreements with the contractors.
- Prepare, file, and distribute various reports in a timely fashion.

General Ledger
- Initiate and assist in preparing and entering journal entries to record transactions.
- Prepare summaries, reports, and recommendations where necessary.
- Assist the Director, Finance & Operations in preparing and reconciling general ledger accounts.
- Assist in conducting the timely month-end closing.
- Assists in the creation of budgets, forecasts, and variance reporting

Financial Reporting
- Research, collect, compile, and analyze information from various sources on a variety of specialized accounting topics.
- Prepare and distribute in a timely fashion various ad-hoc accounting-related reports.
- Prepare, review and distribute quarterly fund statements.
- Prepare annual reports as required by various Municipal, Provincial and Federal agencies.

General
- Serve as backup support for the Director of Finance and Operations and Executive Assistant & Office Coordinator.
- Participate in the development and implementation of new or revised accounting programs, systems, procedures, and methods of operation.
- Assists and supports the Director, Finance & Operations in preparation of internal or external audits.
- Other duties as assigned

**Other Information**:

- This position is based in Saskatoon, Saskatchewan
- This position is required one to work from the office for 1 day per week but has the option to work remotely for the remainder of the hours.
- There is also some flexibility in the execution of hours and are committed to finding a schedule that works for both parties.
- Employment Status: Permanent, Part-time, ~20-25

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