Project Coordinator

7 months ago

Saskatoon, Canada Arbutus Properties Full time

**Project Coordinator**

Arbutus Properties is a leading land developer, home builder, and commercial constructor, offering a dynamic work environment, attractive compensation and benefits package, and vast opportunity for advancement. We are currently seeking an experienced **_Project Coordinator_** with a strong work ethic, the desire to be part of a team, and the skills to advance some of the most exciting Residential and Commercial projects in the Saskatoon region.

As a member of our team, you will provide insight and innovative construction solutions to ensure the successful execution of our commercial and multi-family projects.

**Summary**

Reporting to the Project Manager, the Project Coordinator is responsible for the following primary areas: site reporting and project documentation, project liaison between project sites and offices, subcontractor approval / agreements, PO’s, vendor accounts, document control support and Project Manager assistance. The Project Coordinator is a collaborative team player, focused on the strategic objectives of the company through coordination of field and office activities, coordination of logistics, project management administration and documentation support.

**Responsibilities**

As the Project Coordinator responsibilities of this position include:

- Assist with pre-planning and logistics of Saskatoon based projects for Arbutus;
- Assist and coordinate with the Project Manager all aspects of managing the project;
- Maintains project systems and procedures including master filing system, project billings, cost accounting, project delivery status and reporting;
- Diligent with obtaining all daily/weekly reporting inputs from designers, field team and subcontractors / subtrades;
- Work closely and have effective communications with the field personnel on the project to ensure all facets of the project are managed at maximum effectiveness and least cost;
- Assist with the implementation of HSE and Quality management programs;
- Assist with the management of all site documentation;
- Attend and participate in all site meetings for safety, quality and client / subcontractor / subtrades meetings as they arise;
- Assist with the development of a project risk management plan - participate in and be accountable for its implementation;
- Act as a support to various levels of project management personnel including but not limited to superintendents, other managers, surveyors and field engineers;
- Ensure that all necessary resources including labour, materials and equipment to complete the work is available, well maintained where applicable and properly managed to ensure optimum performance;
- Assist with tracking the project schedule such that milestone and completion dates are met;
- Assist with the communication and liaise with superintendent(s), consultants, owners, contractors, subcontractors, suppliers, utility companies and any affected stakeholders as directed by the Project Manager;
- Assist with carrying out purchase orders for various sites;
- Assist with the review and sign-off of all subcontractor / subtrade, supplier, material and job cost invoices prior to payment being made;
- Measuring, calculating and/or compiling and tracking daily, weekly and monthly quantities correctly for productivity analysis, payment, costing and forecasting purposes;
- Assist with the review and proper cost coding of daily time and equipment field sheets as well as daily truck haul cards and timesheets;
- Assist with the preparation (where applicable), distribution and tracking of all project management construction documents (RFI’s, SI’s PCN’s, etc.);
- Assist with documenting site activities and construction progress (diaries, written and oral correspondence, photographs, contract document logs, etc.);
- Manages project-related inquiries or escalations and provides appropriate responses in a timely manner;
- Assist with proper project close-out by ensuring all commissioning and testing is completed as per the contract documents and the quality control plan, preparation and submission of as-built drawings and addressing ALL deficiencies in a timely manner;
- Perform other duties as required by the Project Manager.

**Required Qualifications**
- Completion of an engineering degree or CET diploma is preferred
- 2+ years of project coordination experience is preferred
- Ability to read plans/blueprints and specifications for building construction
- Familiarity working with subtrades
- Personable and great at building relationships
- Proficient with Microsoft Office
- Impeccable attention to detail
- Highly organized and efficient with managing deadlines
- Strong verbal and written communication skills

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